Civil Parking Enforcement and Management Services Tender

Civil Parking Enforcement and Management Services Tender

These services include the operation of a Parking Shop, Civil Parking Enforcement, the consideration of challenges up to Notice to Owner stage, permit administration, on & off street pay and display machine maintenance, cash collection, banking and Park and Ride car park management.

United Kingdom-Durham: Civic-amenity services

2014/S 074-128157

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham County Council
Corporate Procurement, County Hall
For the attention of: Kelly Stewart
DH1 5UL Durham
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.durham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Civil Parking Enforcement and Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKC14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Durham County Council is seeking a service provider to assist with the delivery of a variety of parking services throughout County Durham. These services include the operation of a Parking Shop, Civil Parking Enforcement, the consideration of challenges up to Notice to Owner stage, permit administration, on & off street pay and display machine maintenance, cash collection, banking and Park and Ride car park management.
The service provider will be required to undertake customer liaison, pay on foot and smart card administration, CCTV monitoring and general site maintenance and have the flexibility to provide extended services to accommodate Durham City’s many large scale public events.
This procurement is issued under an OJEU restricted process.
It is to be noted that Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) will apply in relation to this procurement exercise.
The expected start date for the contract is Monday 27.10.2014. The expected end date for the contract is 26.10.2019. With an option to extend for a further 2 years.
II.1.6)Common procurement vocabulary (CPV)

98350000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 27.10.2014. Completion 26.10.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be set out in the PQQ documents, if relevant.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the PQQ documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability, if relevant. Further details will be set out in the PQQ documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Council has undertaken a commitment to ensure wider social and community benefits are achieved in the course of all its commissioning and procurement activities. In accordance with this, Bidders may be required to work with the Council towards achieving such aims.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23-29 of the Public Contract Regulations 2006 and as set out in the Pre Qualification Questionnaire (PQQ) available from the NEPO Portal as detailed in VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/ EC and Regulation 24 of the Public Contract Regulations 2006 and as set out in the Pre Qualification Questionnaire (PQQ) available from the NEPO Portal as detailed in Section VI.3.
Minimum level(s) of standards possibly required: 1. Public Liability – 5 million GBP;
2. Employers Liability – 10 million GBP;
3. Motor Vehicle – 5 million GBP.
Bidders must also achieve a minumum turnover level of 5.7millon GBP and will undergo a further credit assessment (full details in the PQQ).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48-50 of Directive 2004/18/EC and Regulation 25 of the Public Contract Regulations 2006 and as set out in the Pre Qualification Questionnaire (PQQ) available from the NEPO portal as detailed in section VI.3.
Minimum level(s) of standards possibly required:
Bidders must successfully pass parts A-F of the PQQ, in line with the evaluation criteria listed. Parts A-F of the PQQ include; grounds for exclusion; insurance; health and safety and equality and diversity and essential criteria. The Council intends to invite a maximum of 5 bidders to tender on condition that each of the 5 bidders pass Sections A-F and achieve a final minimum score of 60 % or more in Section G (Technical Questions).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-9HLBXA
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.5.2014 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Pre Qualification Questionnaire (PQQ) is available for download via www.nepoportal.org. Access the Supplier area, select Durham and input QTLE-9HLBXA. The Council intends to invite the 5 highest scoring bidding organisations to tender, subject to having also passed sections A – F and achieved a minimum weighted score of 60 % for section G.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period when award of this contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Public Contract Regulations 2006 (SI2006 No 5) (as amended) provide the aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.4.2014