Cleaning and Facilities Management Services Contract Basildon

Basildon Borough Council is seeking expressions of interest from suitably skilled and experienced providers to deliver cleaning and facilities management services.

United Kingdom-Basildon: Cleaning services

2018/S 218-499352

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Basildon Borough Council
The Basildon Centre, St Martin’s Square
Basildon
SS141DL
United Kingdom
Contact person: Fiona Lowe
Telephone: +44 707339800
E-mail: fiona@echelonconsultancy.co.uk
NUTS code: UKH3

Internet address(es):Main address: http://www.basildon.gov.uk

Address of the buyer profile: http://www.basildon.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25497&B=ECHELON

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=25497&B=ECHELON

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Basildon Borough Council Strategic Cleaning and Facilities Management Services Contract

Reference number: Ech 868 Basildon Cleaning

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

Basildon Borough Council is seeking expressions of interest from suitably skilled and experienced providers to deliver cleaning and facilities management services under a TPC 2005 (as amended) for an initial 10 years with the option to extend by up to a further 5 years. The contract is due to start on 1.7.2019 but there will be a phased implementation with some service streams being included later and others being optional for inclusion. Basildon BC is following a 2-stage, restricted procurement process under the Public Contracts Regulations 2015. Following evaluation of submitted SQs, Basildon BC anticipates short listing 5 service providers to be invited to tender but reserves the right to increase that number by 1 or 2, should scores be very closely placed around the cut-off point. Full details are set out in the procurement documents.

II.1.5)Estimated total value

Value excluding VAT: 24 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

45452000

79710000

79713000

79993100

90900000

90911000

90911100

90911200

90911300

90919200

II.2.3)Place of performance

NUTS code: UKH3

Main site or place of performance:

Basildon and Brentwood

II.2.4)Description of the procurement:

Basildon Borough Council is seeking expressions of interest from suitably skilled and experienced service providers to deliver cleaning and facilities management services under a TPC 2005 (as amended). The contract will initially run for a period of 10 years with the option to extend by up to a further 5 years; all subject to the satisfactory performance of the appointed service provider.

Basildon Borough Council has entered into a shared services agreement with Brentwood Borough Council and this contract will be to deliver cleaning and FM services to rented dwellings, corporate, leisure and public buildings across the 2 councils’ property portfolios.

The contract is due to commence on 1.7.2019; however, there will be a phased implementation with some service streams to be included within the contract scope over the term programme and others being optional for inclusion within the contract or otherwise.

Basildon Borough Council is following a 2-stage, restricted procurement process to appoint a service provider, in accordance with the Public Contracts Regulations 2015. Under the first stage of the process, prospective service providers are required to complete and submit a Selection Questionnaire and its associated appendices. Following evaluation, Basildon BC anticipate short listing 5 service providers to be invited to tender. The Council reserves the right to increase that number by 1 or 2, should scores be very closely placed around the cut-off point.

Full details of this opportunity, including the requirements and evaluation criteria, are set out in the procurement documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 24 750 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 180

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

As set out in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract will run for an initial period of 10 years, following which there will be an option to extend it by up to a further 5 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/12/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/12/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority reserves the right to cancel the procurement and not to proceed with the long term contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a contract. The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Prospective tenderers should note that the provisions of the transfer of undertakings (protection of employment) Regulations 2006 may apply.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Basildon Borough Council will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

09/11/2018