Cleaning and Janitorial Supplies Tender

NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: Helen Dodd-Williams
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348012
E-mail: helen.dodd-williams@manchester.ac.uk
Fax: +44 1612340989

Internet address(es):

General address of the contracting authority: http://www.nwupc.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Other

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

A list of members can be found at http://www.nwupc.ac.uk/members/index.php

Cleaning and Janitorial Supplies.

Supplies
Purchase
NUTS code

The notice involves the establishment of a framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 150 000 and 4 600 000 GBP

The NWUPC is seeking to establish a multi-supplier Framework Agreement on behalf of the members of NWUPC for Cleaning and Janitorial Supplies.
A list of members can be located at:

NWUPC http://www.nwupc.ac.uk/members/index.php

1.3.2 This Framework Agreement will commence on 1.9.2015 for an initial period of 36 months until 31.8.2018 with the option to extend the Agreement for 12 months until 31.8.2019 subject to satisfactory supplier performance.
1.3.3 The Framework Agreement will be split into 4 lots as follows:
Lot 1 — Cleaning Chemicals;
Lot 2 — Janitorial Supplies;
Lot 3 — Refuse Sacks;
Lot 4 — Paper Hygiene Products.
1.3.4 The Supplier can apply for a single lot or for multiple lots. You only need to complete and return one PQQ regardless of the number of lots you wish to apply for. The PQQ will be evaluated once and the score achieved will be used for each lot you have opted to apply for. Each lot will be awarded separately and a successful award on a particular lot does not enable You to supply under any other Lot. Please indicate which lot or lots you wish to apply for in Section 7.
1.3.5 Lot 1 Cleaning Chemicals includes, but is not limited to, the following scope; multi-purpose cleaning products; hand lotion; hand soap; dishwasher cleaning agents; carpet cleaner; degreaser; descaler; detergent; floor cleaner; floor maintainers floor polish; heavy duty cleaning products; oven cleaner; rock salt; anti-bacterial sanitiser; disinfectant; toilet cleaner; washing up liquid; window, glass and stainless steel cleaner. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
1.3.6 Lot 2 Janitorial Supplies includes, but is not limited to, the following scope; microfibre cloths; dishcloths; heavy duty cloths; bin sack holders; broom heads and handles; mop heads and handles; buckets and wringers; grout brushes; deck brushes; dusters; dust pans and brushes; scourers and toilet brush sets. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
1.3.7 Lot 3 Refuse Sacks includes, but is not limited to, the following scope; sacks; heavy duty sacks; bin liners; recycling bags; compostable bags; potato starch bags; biodegradable bags. These products will be required in a range of sizes, volumes, weights and thicknesses (microns) and will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
1.3.8 Lot 4 Paper Hygiene Products includes, but is not limited to, the following scope; toilet rolls; jumbo rolls; paper hand towels; z fold hand towels; paper facial tissues; wipes and centre feed rolls. These products will be required in a variety of sizes and weights (gsm) and will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
All Agreements resulting from this Tender should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an Institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating Consortia may already have in place. A list of the members of the HE and FE regional purchasing consortia is as follows:

APUC http://www.apuc-scot.ac.uk/#!/members

HEPCW http://www.hepcw.ac.uk/about-us-2/

LUPC http://www.lupc.ac.uk/list-of-members.html

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

CPC http://www.cpc.salford.ac.uk/members

39800000, 19640000, 33740000, 33760000, 33770000, 39330000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

The NWUPC is seeking to establish a multi-supplier Framework Agreement on behalf of the members of NWUPC for Cleaning and Janitorial Supplies.
A list of members can be located at:

NWUPC http://www.nwupc.ac.uk/members/index.php

1.3.2 This Framework Agreement will commence on 1.9.2015 for an initial period of 36 months until 31.8.2018 with the option to extend the Agreement for 12 months until 31.8.2019 subject to satisfactory supplier performance.
1.3.3 The Framework Agreement will be split into four lots as follows:
Lot 1 — Cleaning Chemicals;
Lot 2 — Janitorial Supplies;
Lot 3 — Refuse Sacks;
Lot 4 — Paper Hygiene Products.
1.3.4 The Supplier can apply for a single lot or for multiple lots. You only need to complete and return one PQQ regardless of the number of lots you wish to apply for. The PQQ will be evaluated once and the score achieved will be used for each lot you have opted to apply for. Each lot will be awarded separately and a successful award on a particular lot does not enable You to supply under any other Lot. Please indicate which lot or lots you wish to apply for in Section 7.
1.3.5 Lot 1 Cleaning Chemicals includes, but is not limited to, the following scope; multi-purpose cleaning products; hand lotion; hand soap; dishwasher cleaning agents; carpet cleaner; degreaser; descaler; detergent; floor cleaner; floor maintainers floor polish; heavy duty cleaning products; oven cleaner; rock salt; anti-bacterial sanitiser; disinfectant; toilet cleaner; washing up liquid; window, glass and stainless steel cleaner. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
1.3.6 Lot 2 Janitorial Supplies includes, but is not limited to, the following scope; microfibre cloths; dishcloths; heavy duty cloths; bin sack holders; broom heads and handles; mop heads and handles; buckets and wringers; grout brushes; deck brushes; dusters; dust pans and brushes; scourers and toilet brush sets. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
1.3.7 Lot 3 Refuse Sacks includes, but is not limited to, the following scope; sacks; heavy duty sacks; bin liners; recycling bags; compostable bags; potato starch bags; biodegradable bags. These products will be required in a range of sizes, volumes, weights and thicknesses (microns) and will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
1.3.8 Lot 4 Paper Hygiene Products includes, but is not limited to, the following scope; toilet rolls; jumbo rolls; paper hand towels; z fold hand towels; paper facial tissues; wipes and centre feed rolls. These products will be required in a variety of sizes and weights (gsm) and will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
All Agreements resulting from this Tender should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an Institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating Consortia may already have in place. A list of the members of the HE and FE regional purchasing consortia is as follows:

APUC http://www.apuc-scot.ac.uk/#!/members

HEPCW http://www.hepcw.ac.uk/about-us-2/

LUPC http://www.lupc.ac.uk/list-of-members.html

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

CPC http://www.cpc.salford.ac.uk/members

Starting 1.9.2015. Completion 31.8.2018

The NWUPC is seeking to establish a multi-supplier Framework Agreement on behalf of the members of NWUPC for Cleaning and Janitorial Supplies.
A list of members can be located at:

NWUPC http://www.nwupc.ac.uk/members/index.php

1.3.2 This Framework Agreement will commence on 1.9.2015 for an initial period of 36 months until 31.8.2018 with the option to extend the Agreement for 12 months until 31.8.2019 subject to satisfactory supplier performance.
1.3.3 The Framework Agreement will be split into 4 lots as follows:
Lot 1 — Cleaning Chemicals;
Lot 2 — Janitorial Supplies;
Lot 3 — Refuse Sacks;
Lot 4 — Paper Hygiene Products.
1.3.4 The Supplier can apply for a single lot or for multiple lots. You only need to complete and return one PQQ regardless of the number of lots you wish to apply for. The PQQ will be evaluated once and the score achieved will be used for each lot you have opted to apply for. Each lot will be awarded separately and a successful award on a particular lot does not enable You to supply under any other Lot. Please indicate which lot or lots you wish to apply for in Section 7.
1.3.5 Lot 1 Cleaning Chemicals includes, but is not limited to, the following scope; multi-purpose cleaning products; hand lotion; hand soap; dishwasher cleaning agents; carpet cleaner; degreaser; descaler; detergent; floor cleaner; floor maintainers floor polish; heavy duty cleaning products; oven cleaner; rock salt; anti-bacterial sanitiser; disinfectant; toilet cleaner; washing up liquid; window, glass and stainless steel cleaner. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
All Agreements resulting from this Tender should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an Institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating Consortia may already have in place. A list of the members of the HE and FE regional purchasing consortia is as follows:

APUC http://www.apuc-scot.ac.uk/#!/members

HEPCW http://www.hepcw.ac.uk/about-us-2/

LUPC http://www.lupc.ac.uk/list-of-members.html

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

CPC http://www.cpc.salford.ac.uk/members

39800000, 33741000

The NWUPC is seeking to establish a multi-supplier Framework Agreement on behalf of the members of NWUPC for Cleaning and Janitorial Supplies.
A list of members can be located at:

NWUPC http://www.nwupc.ac.uk/members/index.php

1.3.5 Lot 1 Cleaning Chemicals includes, but is not limited to, the following scope; multi-purpose cleaning products; hand lotion; hand soap; dishwasher cleaning agents; carpet cleaner; degreaser; descaler; detergent; floor cleaner; floor maintainers floor polish; heavy duty cleaning products; oven cleaner; rock salt; anti-bacterial sanitiser; disinfectant; toilet cleaner; washing up liquid; window, glass and stainless steel cleaner. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.

The NWUPC is seeking to establish a multi-supplier Framework Agreement on behalf of the members of NWUPC for Cleaning and Janitorial Supplies.
A list of members can be located at:

NWUPC http://www.nwupc.ac.uk/members/index.php

1.3.2 This Framework Agreement will commence on 1.9.2015 for an initial period of 36 months until 31.8.2018 with the option to extend the Agreement for 12 months until 31.8.2019 subject to satisfactory supplier performance.
1.3.3 The Framework Agreement will be split into 4 lots as follows:
Lot 1 — Cleaning Chemicals;
Lot 2 — Janitorial Supplies;
Lot 3 — Refuse Sacks;
Lot 4 — Paper Hygiene Products.
1.3.4 The Supplier can apply for a single lot or for multiple lots. You only need to complete and return one PQQ regardless of the number of lots you wish to apply for. The PQQ will be evaluated once and the score achieved will be used for each lot you have opted to apply for. Each lot will be awarded separately and a successful award on a particular lot does not enable You to supply under any other Lot. Please indicate which lot or lots you wish to apply for in Section 7.
Lot 2 Janitorial Supplies includes, but is not limited to, the following scope; microfibre cloths; dishcloths; heavy duty cloths; bin sack holders; broom heads and handles; mop heads and handles; buckets and wringers; grout brushes; deck brushes; dusters; dust pans and brushes; scourers and toilet brush sets. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
All Agreements resulting from this Tender should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an Institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating Consortia may already have in place. A list of the members of the HE and FE regional purchasing consortia is as follows:

APUC http://www.apuc-scot.ac.uk/#!/members

HEPCW http://www.hepcw.ac.uk/about-us-2/

LUPC http://www.lupc.ac.uk/list-of-members.html

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

CPC http://www.cpc.salford.ac.uk/members

39800000

Lot 2 Janitorial Supplies includes, but is not limited to, the following scope; microfibre cloths; dishcloths; heavy duty cloths; bin sack holders; broom heads and handles; mop heads and handles; buckets and wringers; grout brushes; deck brushes; dusters; dust pans and brushes; scourers and toilet brush sets. These products will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.

The NWUPC is seeking to establish a multi-supplier Framework Agreement on behalf of the members of NWUPC for Cleaning and Janitorial Supplies.
A list of members can be located at:

NWUPC http://www.nwupc.ac.uk/members/index.php

1.3.2 This Framework Agreement will commence on 1.9.2015 for an initial period of 36 months until 31.8.2018 with the option to extend the Agreement for 12 months until 31.8.2019 subject to satisfactory supplier performance.
1.3.3 The Framework Agreement will be split into 4 lots as follows:
Lot 1 — Cleaning Chemicals;
Lot 2 — Janitorial Supplies;
Lot 3 — Refuse Sacks;
Lot 4 — Paper Hygiene Products.
1.3.4 The Supplier can apply for a single lot or for multiple lots. You only need to complete and return one PQQ regardless of the number of lots you wish to apply for. The PQQ will be evaluated once and the score achieved will be used for each lot you have opted to apply for. Each lot will be awarded separately and a successful award on a particular lot does not enable You to supply under any other Lot. Please indicate which lot or lots you wish to apply for in Section 7.
Lot 3 Refuse Sacks includes, but is not limited to, the following scope; sacks; heavy duty sacks; bin liners; recycling bags; compostable bags; potato starch bags; biodegradable bags. These products will be required in a range of sizes, volumes, weights and thicknesses (microns) and will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
All Agreements resulting from this Tender should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an Institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating Consortia may already have in place. A list of the members of the HE and FE regional purchasing consortia is as follows:

APUC http://www.apuc-scot.ac.uk/#!/members

HEPCW http://www.hepcw.ac.uk/about-us-2/

LUPC http://www.lupc.ac.uk/list-of-members.html

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

CPC http://www.cpc.salford.ac.uk/members

19640000

The NWUPC is seeking to establish a multi-supplier Framework Agreement on behalf of the members of NWUPC for Cleaning and Janitorial Supplies.
A list of members can be located at:

NWUPC http://www.nwupc.ac.uk/members/index.php

1.3.2 This Framework Agreement will commence on 1.9.2015 for an initial period of 36 months until 31.8.2018 with the option to extend the Agreement for 12 months until 31.8.2019 subject to satisfactory supplier performance.
1.3.3 The Framework Agreement will be split into 4 lots as follows:
Lot 1 — Cleaning Chemicals;
Lot 2 — Janitorial Supplies;
Lot 3 — Refuse Sacks;
Lot 4 — Paper Hygiene Products.
1.3.4 The Supplier can apply for a single lot or for multiple lots. You only need to complete and return one PQQ regardless of the number of lots you wish to apply for. The PQQ will be evaluated once and the score achieved will be used for each lot you have opted to apply for. Each lot will be awarded separately and a successful award on a particular lot does not enable You to supply under any other Lot. Please indicate which lot or lots you wish to apply for in Section 7.
Lot 4 Paper Hygiene Products includes, but is not limited to, the following scope; toilet rolls; jumbo rolls; paper hand towels; z fold hand towels; paper facial tissues; wipes and centre feed rolls. These products will be required in a variety of sizes and weights (gsm) and will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.
All Agreements resulting from this Tender should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an Institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating Consortia may already have in place. A list of the members of the HE and FE regional purchasing consortia is as follows:

APUC http://www.apuc-scot.ac.uk/#!/members

HEPCW http://www.hepcw.ac.uk/about-us-2/

LUPC http://www.lupc.ac.uk/list-of-members.html

NEUPC http://www.neupc.ac.uk/our-members

SUPC http://supc.procureweb.ac.uk/about-us

CPC http://www.cpc.salford.ac.uk/members

33760000

Lot 4 Paper Hygiene Products includes, but is not limited to, the following scope; toilet rolls; jumbo rolls; paper hand towels; z fold hand towels; paper facial tissues; wipes and centre feed rolls. These products will be required in a variety of sizes and weights (gsm) and will be utilised in a range of areas and types of surface including, residential accommodation, kitchens, teaching rooms, office spaces and gymnasiums. This list is not exhaustive.

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.

Information and formalities necessary for evaluating if the requirements are met: Please see tender documents.
Minimum level(s) of standards possibly required: Please see tender documents.

Information and formalities necessary for evaluating if the requirements are met:
Please see tender documents.
Minimum level(s) of standards possibly required:
Please see tender documents.

Restricted

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

JAN3069 NW

no

Time limit for receipt of requests for documents or for accessing documents: 26.3.2015
Payable documents: no

26.3.2015

English.

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The contract is related to a project and/or programme financed by European Union funds: no

The whole tender process will be conducted electronically. Tenderers must register their interest online at https://in-tendhost.co.uk/nwupc. NWUPC conduct the entire tender process via In-Tend including hosting documents, receiving submissions and all communication.

It is the responsibility of the Supplier to check the In-Tend website periodically before the submission date of PQQ (Stage 1) and ITT (Stage 2) to check for any updates / correspondence / clarifications and to incorporate these updates into their submission.

Precise information on deadline(s) for lodging appeals: NWUPC will incorporate a standstill period at the point information on the award of the Framework Agreement is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 (ten) calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Framework Agreement is entered into.
The Public Contract Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

24.2.2015