Cleaning, Catering and Portering Services Contracts

The authority is looking for cleaning, catering and portering services to replace the current, bundled service contracts held by NCHC and NSFT.

United Kingdom-Norwich: Facilities management services

2019/S 100-242303

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Norfolk Community Health and Care NHS Trust
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
Contact person: Lisa Galbraith
Telephone: +44 1603785860
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH1

Internet address(es):Main address: http://www.norfolkcommunityhealthandcare.nhs.uk/

Address of the buyer profile: http://www.norfolkcommunityhealthandcare.nhs.uk/

I.1)Name and addresses

Norfolk and Suffolk Foundation Trust
Bowthorpe Road, Hellesdon Hospital, Drayton High Road
Norwich
NR2 3TU
United Kingdom
Contact person: Lisa Galbraith
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH1

Internet address(es):Main address: http://www.nsft.nhs.uk/Pages/Home.aspx

I.1)Name and addresses

Queen Elizabeth Hospital
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH16

Internet address(es):Main address: http://www.qehkl.nhs.uk/

I.1)Name and addresses

Norfolk and Norwich University Hospital NHS Foundation Trust
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH15

Internet address(es):Main address: http://www.nnuh.nhs.uk/

I.1)Name and addresses

James Paget University Hospital NHS Foundation Trust
Bowthorpe Road, Gorleston-on-Sea
Norwich
NR2 3TU
United Kingdom
E-mail: Lisa.Galbraith@nchc.nhs.uk
NUTS code: UKH15

Internet address(es):Main address: https://www.jpaget.nhs.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Facilities-management-services./6NPP3469Y2

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Facilities-management-services./6NPP3469Y2

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Facilities-management-services./6NPP3469Y2

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning, Catering (Hostess) and Portering Services

Reference number: 383655380

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Authority is looking for cleaning, catering and portering services to replace the current, bundled service contracts held by NCHC and NSFT. The cleaning service will, in many cases, be in clinical areas and so compliance with relevant national standards are applicable. The catering service is essentially a hostess service — the serving of cook-chill or cook-freeze meals on site.

The estimated total value of the resultant Framework has been calculated as follows:

— 4 year contract for each service for NCHC = 10 200 000 GBP approx,

— 4 year contract for each service for NSFT = 15 500 000 GBP approx.

The Authorities are able to put additional contracts in place prior to the end of the framework period for up to another 4 years. This would bring the maximum potential value for this framework to 52 000 000 GBP approx.

The remaining 8 000 000 GBP has been included to allow other named Authorities to utilise the Framework Agreement during the term.

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 3

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The framework is split into 3 lots, namely: cleaning, catering and portering services. Bidders may bid for 1, 2 or all 3 lots. Each lot will be awarded in it’s own merit, however bidders are encouraged to submit pricing for individual lots as well as a second pricing file for lots which is applicable when the bidder is awarded more than one lot, showing any efficiencies attributable.

II.2)Description

II.2.1)Title:

Lot 1: Cleaning Services

Lot No: Lot 1

II.2.2)Additional CPV code(s)

90910000

90919200

II.2.3)Place of performance

NUTS code: UKH17

NUTS code: UKH14

NUTS code: UKH16

NUTS code: UKH15

Main site or place of performance:

Breckland and South Norfolk, Suffolk, North and West Norfolk, Norwich and East Norfolk.

II.2.4)Description of the procurement:

This lot of the framework is for cleaning services within the NHS. As such, cleaning services required include the following: scheduled and reactive cleaning; deep/periodic cleans; discharge, terminal and clinical cleaning; spillage cleaning; specialist cleaning and waste handling.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 45 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 7

Objective criteria for choosing the limited number of candidates:

Selection criteria is based on the standard selection questionnaire (SQ) for public sector procurement with additional questions relating to human resources and health and safety.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If less then 3 bidders qualify to progress to the next stage, the Authority will, taking all circumstances into consideration, determine whether the competition for the lot is still valid or whether it needs to be amended for republication.

II.2)Description

II.2.1)Title:

Lot 2: Catering (Hostess) Services

Lot No: Lot 2

II.2.2)Additional CPV code(s)

55520000

II.2.3)Place of performance

NUTS code: UKH1

Main site or place of performance:

East Anglia.

II.2.4)Description of the procurement:

The Authority is looking for Catering (Hostess) Services for all inpatient wards across NCHC and NSFT sites. These services are based on the reheating of pre-prepared cook-chill and cook-freeze meals.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 7

Objective criteria for choosing the limited number of candidates:

Selection criteria is based on the standard selection questionnaire (SQ) for public sector procurement with additional questions relating to human resources and health and safety.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3: Portering Services

Lot No: Lot 3

II.2.2)Additional CPV code(s)

98341120

II.2.3)Place of performance

NUTS code: UKH1

Main site or place of performance:

East Anglia.

II.2.4)Description of the procurement:

The Authority is looking to put a framework in place for portering services across a number of NCHC and NSFT sites. Further information can be found in the specification documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 7

Objective criteria for choosing the limited number of candidates:

Selection criteria is based on the standard selection questionnaire (SQ) for public sector procurement with additional questions relating to Human Resources and Health and Safety.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If less then three bidders qualify to progress to the next stage, the Authority will, taking all circumstances into consideration, determine whether the competition for the lot is still valid or whether it needs to be amended for republication.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 059-136485

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/06/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/07/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/11/2019

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Facilities-management-services./6NPP3469Y2

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6NPP3469Y2

GO Reference: GO-2019521-PRO-14916551

VI.4)Procedures for review

VI.4.1)Review body

Norfolk Community Health and Care NHS Trust
Bowthorpe Road
Norwich
NR2 3TU
United Kingdom
Telephone: +44 1603785860
E-mail: Lisa.Galbraith@nchc.nhs.ukInternet address: http://www.norfolkcommunityhealthandcare.nhs.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/05/2019