Cleaning and Catering Services Tender Swansea

Cleaning and Catering Services Tender Swansea

Lot 1 – Catering Services – to provide catering services in the form of a choice of hot meals to all 1200 school children, including free school meals to those entitled and hospitality services as requested.

United Kingdom-Swansea: School-meal services

2014/S 044-073692

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bishop Vaughan Catholic School
Mynydd Garnllwyd Road, Morriston
For the attention of: Panache Consultancy
SA6 7QG Swansea
UNITED KINGDOM
Telephone: +44 8003684850

Internet address(es):

General address of the contracting authority: https://etenderwales.bravosolution.co.uk/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0254

Electronic access to information: eTenderWales
Electronic submission of tenders and requests to participate: eTenderWales
Further information can be obtained from: eTenderWales
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: eTenderWales
UNITED KINGDOM
Telephone: +44 8003684850
Internet address: https://etenderwales.bravosolution.co.uk/

Tenders or requests to participate must be sent to: eTenderWales
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Cleaning and Catering Services at Bishop Vaughan Catholic School.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Bishop Vaughan Catholic School, Swansea.
NUTS code UKL18

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Bishop Vaughan Catholic Comprehensive School is one of the largest secondary schools in South Wales with 1300 students and approximately 100 FTE staff.
The contract being tendered for is for both the provision of catering and cleaning services at Bishop Vaughan Catholic School.
Lot 1 – Catering Services – to provide catering services in the form of a choice of hot meals to all 1200 school children, including free school meals to those entitled and hospitality services as requested. The contract is a commercial risk operation with the school reimbursing the caterer for the FSMs and hospitality services only.
Lot 2 – Cleaning Services – to clean the school daily incorporating janitorial and reactive cleaning services throughout the school day. Litter picking and some special cleaning is included and will be detailed in the specification.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=6584

II.1.6)Common procurement vocabulary (CPV)

55523100, 90919300, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This contract is for a period of 3 years with the option to extend up to 24 months.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Catering Services

1)Short description

To provide catering services in the form of a choice of hot meals to all 1200 school children, including free school meals to those entitled and hospitality services as requested.
2)Common procurement vocabulary (CPV)

55523100

3)Quantity or scope

The contract is a commercial risk operation with the school reimbursing the caterer for the FSMs and hospitality services only.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Cleaning Services

1)Short description

To clean the school daily incorporating janitorial and reactive cleaning services throughout the school day.
2)Common procurement vocabulary (CPV)

90919300

3)Quantity or scope

Litter picking and some special cleaning is included and will be detailed in the specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10
Objective criteria for choosing the limited number of candidates: See tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCS/ED/018/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk). You will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “PQQs Open to All Suppliers” link (these are the PQQs open to any registered supplier).
— Click on the relevant PQQ to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My PQQs” page (this is a secure area reserved for your projects only).
— Click on the PQQ code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850
— Fax: +44 2070800480
The Supplier Development Service provides ‘free’ practical assistance to small and medium-sized businesses in Wales to help understand the procurement process, and provide hints/tips/guidance on how to tender for opportunities.
Further information may be found on the following website:
www.cbsa.org.uk/– WG Government Support – Business Support Services or by contacting the local Supplier Champion Alan Doyle on Tel: +44 1554754862 or e-mail: alan.doyle@menterabusnes.co.uk

(WA Ref:6584)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Legal Democratic Services & Procurement
City & County of Swansea Civic Centre Oystermouth Road
SA1 3SN Swansea
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.2.2014