Cleaning Chemicals Tender

Commercial Services
Head Office, 1 Abbey Wood Road, Kings Hill
For the attention of: Mr Michael Smith
ME19 4YT West Malling
UNITED KINGDOM
E-mail: michael.smith@procurementservicesgroup.org.uk

Further information can be obtained from: Commercial Services
Head Office, 1 Abbey Wood Road, Kings Hill
For the attention of: Mr Michael Smith
ME19 4YT West Malling
UNITED KINGDOM
E-mail: michael.smith@procurementservicesgroup.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Commercial Services
Head Office, 1 Abbey Wood Road, Kings Hill
For the attention of: Mr Michael Smith
ME19 4YT West Malling
UNITED KINGDOM
E-mail: michael.smith@procurementservicesgroup.org.uk

Tenders or requests to participate must be sent to: Commercial Services
Head Office, 1 Abbey Wood Road, Kings Hill
For the attention of: Mr Michael Smith
ME19 4YT West Malling
UNITED KINGDOM
E-mail: michael.smith@procurementservicesgroup.org.uk

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

Hampshire
County Supplies
SO23 9NR Winchester
UNITED KINGDOM

ESPO
Barnsdale Way, Grove Park, Enderby
LE19 1ES Leicester
UNITED KINGDOM

Hertfordshire Supplies
Hertfordshire Business Services, Mundells, Herts
AL7 1FT Welwyn Garden City
UNITED KINGDOM

Cleaning Chemicals, Soap and Sanitisers.

Supplies
Purchase

NUTS code UK

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 14 000 000 and 18 000 000 GBP

Commercial Services is one of the largest trading organisations of its kind in the UK with a turnover currently in excess of 600 000 000 GBP pa and employing over 800 people from its base in Kent. With its Schools Supplies Division set up nearly 70 years ago by Kent County Council, it has grown organically since then to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and emergency services.
KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK.
Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 km². It has an annual expenditure of over 1 000 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.
The Eastern Shires Purchasing Organisation (ESPO) is a Local Authority purchasing and distribution consortium jointly owned by Leicester City Council, Peterborough City Council and by the County Councils of Leicestershire, Lincolnshire, Warwickshire, Cambridgeshire and Norfolk. ESPO was established by the Member Authorities to provide a comprehensive procurement and supply service to their spending departments and other eligible customers. ESPO has an annual turnover of approximately 600 000 000 GBP across a whole range of goods and services purchased on behalf of its customers.
The Central Buying Consortium (CBC) is a group of County, Borough and City Councils. The purpose of which is to improve the effectiveness, by co-ordination, of local authority purchasing with the object of effecting savings in public expenditure for the benefit of its members. CBC procures approximately 750 000 000 GBP goods and services per annum.
In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, the CBC and ESPO, through KCS, wishes to create a Framework Agreement (the Agreement) for the supply and delivery of Cleaning Chemicals, Soap and Sanitisers.

24000000, 39830000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

There are 5 individual product LOTs with individual groups or categories. These are:
1. Branded Cleaning Chemicals excluding Soap and Sanitisers
(for Suppliers with a wide range of products of which the brand or product name is recognised in the domestic market and available in retail outlets).
2. Branded Soap and Sanitisers
(for Suppliers with a wide range of products of which the brand or product name is recognised in the domestic market and available in retail outlets).
3. Non-Branded Cleaning Chemicals excluding Soap and Sanitisers
(for Suppliers with a limited range of products that are targeted at the Commercial market).
4. Non-Branded Soap and Sanitisers
(for Suppliers with a limited range of products that are targeted at the Commercial market).
5. Environmentally Friendly Cleaning Chemicals, Soap and Sanitisers.
Estimated value excluding VAT:
Range: between 14 000 000 and 18 000 000 GBP

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

For Suppliers with a wide range of products of which the brand or product name is recognised in the domestic market and available in retail outlets.

24955000, 39831200, 39831210, 39831250, 39831300, 39831400, 39831600, 39833000, 39834000

Estimated value excluding VAT: 0 GBP

Duration in months: 0 (from the award of the contract)

The Agreement is for the supply and delivery of a wide range of Cleaning Chemical products for use in educational, care, industrial and commercial premises to Participating Authorities’ central stores.
It will be the decision of each Participating Authority to determine how many of the awarded ranges from individual Suppliers will be taken and stocked.

For Suppliers with a wide range of products of which the brand or product name is recognised in the domestic market and available in retail outlets.

24955000, 39831200, 39831210, 39831250, 39831300, 39831400, 39831600, 39833000, 39834000

Estimated value excluding VAT: 0 GBP

Duration in months: 0 (from the award of the contract)

The Agreement is for the supply and delivery of a wide range of Cleaning Chemical products for use in educational, care, industrial and commercial premises to Participating Authorities’ central stores.
It will be the decision of each Participating Authority to determine how many of the awarded ranges from individual Suppliers will be taken and stocked.

For Suppliers with a limited range of products that are targeted at the Commercial market.

24955000, 39831200, 39831210, 39831240, 39831250, 39831300, 39831400, 39831600, 39833000, 39834000

Estimated value excluding VAT: 0 GBP

Duration in months: 0 (from the award of the contract)

The Agreement is for the supply and delivery of a wide range of Cleaning Chemical products for use in educational, care, industrial and commercial premises to Participating Authorities’ central stores.
It will be the decision of each Participating Authority to determine how many of the awarded ranges from individual Suppliers will be taken and stocked.

For Suppliers with a limited range of products that are targeted at the Commercial market.

24955000, 39831200, 39831210, 39831240, 39831250, 39831300, 39831400, 39831600, 39833000, 39834000

Estimated value excluding VAT: 0 GBP

Duration in months: 0 (from the award of the contract)

The Agreement is for the supply and delivery of a wide range of Cleaning Chemical products for use in educational, care, industrial and commercial premises to Participating Authorities’ central stores.
It will be the decision of each Participating Authority to determine how many of the awarded ranges from individual Suppliers will be taken and stocked.

Environmentally Friendly Cleaning Chemicals, Soap and Sanitisers.

24955000, 39831200, 39831210, 39831240, 39831250, 39831300, 39831400, 39831600, 39833000, 39834000

Estimated value excluding VAT: 0 GBP

Duration in months: 0 (from the award of the contract)

The Agreement is for the supply and delivery of a wide range of Cleaning Chemical products for use in educational, care, industrial and commercial premises to Participating Authorities’ central stores.
It will be the decision of each Participating Authority to determine how many of the awarded ranges from individual Suppliers will be taken and stocked.

The performance of the contract is subject to particular conditions: no

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Open

Envisaged minimum number 0: and maximum number 30

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

Y15029

Time limit for receipt of requests for documents or for accessing documents: 24.4.2015 – 12:00
Payable documents: no

24.4.2015 – 12:00

24.4.2015

English.

in days: 120 (from the date stated for receipt of tender)

Date: 24.4.2015 – 14:30
Persons authorised to be present at the opening of tenders: no

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go towww.kentbusinessportal.org.uk to register and express interest. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link iswww.kentbusinessportal.org.uk/procontract/supplier.nsf DO NOT USE THIS LINK NOW. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. Any questions or clarifications must be submitted through the ProContract portal no later than 17th April 2015. The Contracting Authority will endeavor to answer all questions and clarification requests prior to the submission date, however those received after the 17.4.2015 may not be answered. ALL DOCUMENTS PERTAINING TO THIS OPPORTUNITY WILL BE AVAILABLE FOR DOWNLOAD VIA THE PROCONTRACT PORTAL FROM THE OUTSET. Please ensure you are able to download all files immediately after accessing the ProContract portal. Those Authorities or buying organisations that will be using the Agreement from the outset are: Hertfordshire County Council Hampshire County Council Commercial Services (via KCS) — a wholly owned business of Kent County Council ESPO Other public bodies will have access to this Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Agreement will be members, affiliates and associates of the CBC Group, the Pro5 Group, the Police Service, the Fire Service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. Whilst principally for use by the CBC and ESPO Groups, the Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Contracting Bodies and End User’s geographical areas and organisation classifications are detailed as follows: Regions in England: Main Regions: — East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London or to individual administering Councils. See link:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmNorthern Ireland: Administered across 26 Districts of Northern Ireland. See link:http://www.nidirect.gov.uk/local-councils-in-northern-irelandScotland: Administered across 32 Council areas. See link:http://www.cosla.gov.uk/scottish-local-governmentWales: Administered across 22 Council areas. See link:http://wales.gov.uk/topics/localgovernment/?skip=1&lang=enClassification of End User Organisationshttp://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmEducational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links:http://www.schoolswebdirectory.co.uk/index.phphttp://www.ukschoolsdirectory.netwww.education.gov.uk/edubase www.hefce.ac.ukhttp://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspxPolice, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: See links:http://www.police.uk/forces.htmhttp://www.fireservice.co.uk/http://www.nifrs.org/http://www.mcga.gov.uk/c4mca/mcga07-home.htmNHSBodies, the HSC (Northern Ireland) and Ambulance Services: See links:http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.hscni.net/index.php?link=trustshttp://www.show.scot.nhs.uk/organisations/index.aspxhttp://www.scottishambulance.com/AboutUs/HowWeOrganised.aspxhttp://www.wales.nhs.uk/nhswalesaboutus/structureCentralGovernment Departments & their Agencies: See link:http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htmRegisteredCharities: See links:http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspxhttp://www.oscr.org.uk/charities/search-scottish-charity-registerhttp://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htmhttp://www.nhfdirectory.co.ukhttp://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Scotland: Administered across 32 Council areas. See link:http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link:http://wales.gov.uk/topics/localgovernment/?skip=1&lang=enESPO www.espo.org Suppliers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations. Tenderers are advised that the Contracting Authority, CBC and ESPO members, its affiliates and/or authorised users, reserve the right to supply the tendered products, services and or commodities to companies or organisations directly that have a majority public sector ownership or acting in a contractual capacity (i.e. Outsourced) on behalf of the accessible organisations by any of the bodies referred to in the document during the Agreement period as stated in this document.

20.3.2015