Cleaning Contract Chichester

The current cleaning contract expires on 31.12.2015 and is being tendered for quality and best value.

United Kingdom-Chichester: Cleaning services

2015/S 149-275577

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Chichester
College Lane
For the attention of: Sally Boffee/Facilities Manager
PO19 6PE Chichester
UNITED KINGDOM
Telephone: +44 1243816152
E-mail: s.boffee@chi.ac.uk

Internet address(es):

General address of the contracting authority: www.chi.ac.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0590

Electronic access to information: https://www.dropbox.com/sh/hlogiqmca31eth7/AAAJSjcVPVwaMeCBOWl4DkHha?dl=0

Further information can be obtained from: Panache Consultancy
7c The Triangle
For the attention of: Jon Rook
BS21 6NB Clevedon
UNITED KINGDOM
Telephone: +44 1275871798
E-mail: jonrook@panacheconsultancy.co.uk
Internet address: www.panacheconsultancy.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Panache Consultancy
7c The Triangle
For the attention of: Jon Rook
BS21 6NB Clevedon
UNITED KINGDOM
Telephone: +44 1275871798
E-mail: jonrook@panacheconsultancy.co.uk
Internet address: www.panacheconsultancy.co.uk

Tenders or requests to participate must be sent to: Panache Consultancy
7c The Triangle
For the attention of: Jon Rook
BS21 6NB Clevedon
UNITED KINGDOM
Telephone: +44 1275871798
E-mail: jonrook@panacheconsultancy.co.uk
Internet address: www.panacheconsultancy.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services – The University of Chichester.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: University of Chichester.

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The current cleaning contract expires on 31.12.2015 and is being tendered for quality and best value. Cleaning services are required at the University’s campus sites, 1 in Chichester and 1 in Bognor Regis for term time and non term time, for all sites including residential sites. Expressions of interest are sought from Companies experienced in higher education sites and who have a proven track record in this field. The contract is for a 3 year contract starting 1.1.2016, with a possible +1,+1 year extension.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=157911

II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope is to provide cleaning services for all sites (residential and day) at 2 locations — Chichester and Bognor Regis on contract. Contract value over period term of 3 years is approx 2 000 000-2 500 000 GBP.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2016. Completion 31.12.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The contract/s will be awarded either as a joint contract or split between each of the 2 campus locations.
The University is considering an In-house operational option as part of this process and will be submitting a shadow bid. This will be assessed along with all other tender returns, using the same criteria, and if at tender return stage the University agree that this is a viable bid, then the tender process will be stopped.
(MT Ref:157911).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.7.2015