Cleaning Contract for Schools in Bristol

Contract for schools and educational settings room cleaning including high level cleaning.

United Kingdom-Bristol: Cleaning services

2015/S 250-458356

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
For the attention of: Matthew Roberts
BS1 5TR Bristol
UNITED KINGDOM
E-mail: matthew.roberts@bristol.gov.uk

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Electronic access to information: http://www.proactisplaza.com

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for schools and educational settings room cleaning including high level cleaning.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: City of Bristol.

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Council wishes to establish a framework consisting of Two Lots with a single provider per lot, under which Bristol Schools (primary, nursery, infant, special and secondary) in the Bristol City Council area may enter into call-off contracts for the provision of school room cleaning, including high level cleaning. For a list of all schools eligible please use the following link https://www2.bristol.gov.uk/SchoolFinder?Task=name&SchoolId=-2

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911200, 90919300, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Cleaning of all types of rooms, including high level cleaning over term time and school holiday periods.
Estimated value excluding VAT:
Range: between 30 000 000 and 40 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial contract will be for 36 months with an option to extend by a further 12 months in agreed periods.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Primary, Special and Nursery schools

1)Short description

Daily cleaning of Primary, Special and Nursery schools including high level covering period of term time and school holidays.

2)Common procurement vocabulary (CPV)

90910000, 90911200, 90919300, 90919200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 400 000 and 2 640 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Secondary schools and a Special Secondary school

1)Short description

Daily cleaning of Secondary schools and a Special Secondary school including high level cleaning term time and school holidays.

2)Common procurement vocabulary (CPV)

90910000, 90911200, 90919300, 90919200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 200 000 and 1 360 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to request deposits, parent company guarantees, bonds or other forms of appropriate security relevant and proportionate to the contract value. Further details will be given in the Invitation to Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment Terms and Conditions will be provided in the Invitation to Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings of Contractors to take a particular legal form or to require a single Contractor to take primary liability or to require each Contractor undertakes joint or several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to request performance related deposits, parent company guarantees, bonds or other forms of appropriate security relevant and proportionate to the contract value. Further details will be given in the Invitation to Tender Documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 58 of the Public Contracts regulations 2015.
Minimum level(s) of standards possibly required: Further details regarding the assessment are detailed in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 58 of the Public Contracts regulations 2015.
Minimum level(s) of standards possibly required:
Confirmation will be required that the below Insurance requirements will be met at Contract Award:
Public Liability Insurance cover of GBP 5 000 000.
Employers Liability Insurance cover of GBP 10 000 000.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

REQD1001397

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

All documentation, questions and responses will be managed via the Proactis portal via the following URL:http://www.proactisplaza.com/supplierportal. Suppliers are requested not to use any other means of communication.

Regarding IV3.4, requests to participate must be made by completion and submission of the Tender documents which is available online.
The Proactis portal will not allow a bid to be uploaded after the deadline has passed. Completed Documents submitted by any means other than the Proactis portal before or after the deadline will not be considered.
Bidders are advised to allow sufficient time to upload all documentation. Applicants are advised that the Council is subject to the Freedom of Information Act 2000 (The Act). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information that they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Authority may take such statements into consideration in the event that it receives a request pursuant of the Act which relates to the information provided by the interested party. Please note it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these. The Council reserves the right not to award any or part of this contract, No statement shall be taken as constituting a contract, agreement, warranty or representation between the Council and/or any other party (excluding a formal award of contract made by the Council or any formal express legal agreement). Bidding and bid costs are entirely at the risk of the applicants/bidders and will not be refunded by the Council under any circumstances.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.12.2015