Section I: Contracting authority
I.1)Name, addresses and contact point(s)
For the attention of: Elizabeth Callard
SA61 1SZ Haverfordwest
Telephone: +44 1437765247 (all queries in writing please, not by telephone)
Fax: +44 1437753001
General address of the contracting authority: http://www.pembrokeshire.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: (Further Education College)
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Cleaning contract – Pembrokeshire College.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Haverfordwest, Pembrokeshire, Wales.
NUTS code UKL1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
As described in the tender specification, Pembrokeshire College is seeking experienced and appropriately qualified contractors to tender for the provision of a cleaning service for the college. The desired outcome of this tender exercise will be the appointment of one contractor to undertake the required service. The contract will be awarded upon completion of a competitive tender which will follow the restricted procedure (OJEU).
It is expected that any contract resulting from this tendering exercise will commence as stated in the specification, (August 2012 – July 2015 – plus an option to extend for a further 24 months subject to the agreement of both parties).
To help contractors to fully understand the requirement at the earliest possible stage of this process, a detailed specification, contractors’ code of practice, pricing schedule, guidance on how PQQs will be evaluated and other relevant documents, including site plans, are included on a disk which will be despatched with the PQQ.
Before completing the PQQ, please carefully study the specification, accompanying documentation and especially the pass/fail questions included in the PQQ to ensure that you have the capacity and capability to meet this requirement.
Community benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provision of cleaning services to Pembrokeshire College. 3 year contract with the option to extend for a further 2 years subject to the agreement of both parties.
Estimated value excluding VAT: 1 085 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.8.2012. Completion 31.7.2015
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.3.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 18.5.2012 – 16:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Assistant Principal/Finance Director.
Director of Estates.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016/2017
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Buy4Wales reference number: 29412.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
SA61 1SZ Haverfordwest
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Pembrokeshire College will incorporate a standstill period at the point at which information about the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of ten calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: