Cleaning Dynamic Purchasing System for Advantage South West

Cleaning Dynamic Purchasing System for Advantage South West

Dynamic Purchasing System for the provision of cleaning services and associated services.

United Kingdom-Yeovil: Building-cleaning services

2020/S 121-298113

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Advantage South West
Postal address: South Somerset House, Alvington
Town: Yeovil
Postal code: BA22 8WN
Country: United Kingdom
Contact person: Mr Neil Biddiscombe
Telephone: +44 1935404566
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Cleaning Dynamic Purchasing System

Reference number: DN239575

II.1.2)Main CPV code

90911200 Building-cleaning services

II.1.3)Type of contract


II.1.4)Short description:

Documents available from Dynamic Purchasing System for the provision of cleaning services and associated services. The DPS will expire March 2027. The DPS scope includes but is not limited to the undertaking of regular programmed cyclical visits and unplanned remedial visits to various locations. The maximum spend on this DPS is GBP 25 000 000, but please note that it is highly unlikely that this spend level will be reached as some of our Members have existing arrangements in place, some undertake work in-house, and there is no obligation on them to access this DPS for their requirements. The DPS is not divided into lots but has two categories: contracts under GBP 50 000 and contracts over GBP 50 000. Notice 2017/S 026-045828 was placed on 7/2/17 for this DPS. This publication gives notice of the extension of the DPS to March 2027.

II.1.5)Estimated total value

Value excluding VAT: 25 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

90911100 Accommodation cleaning services
90911200 Building-cleaning services
90918000 Bin-cleaning services
90919100 Cleaning services of office equipment
90919200 Office cleaning services

II.2.3)Place of performance


II.2.4)Description of the procurement:

We have decided to include two top-level ‘categories’ in the DPS based on contact value.

Category 1: is for contracts of less than GBP 50 000 p.a;

Category 2: is for contracts of GBP 50 000 p.a. and over. The aim is to ensure that we maximise companies that can access the DPS without creating a multiplicity of value related categories. ASW members tendering from the DPS will ensure that companies invited to tender have sufficient capacity for their requirements. Advantage South West’s Members cover a wide geographical area. Applicants do not need to be able to cover all of this area, but can indicate the postcodes that they would be able to service. During the duration of the DPS it will be possible for companies to add postcodes as their businesses grow.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

End: 31/03/2027
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 026-045828

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/07/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Members of Advantage South West will be able to access this DPS to award contracts. Current Members of Advantage South West are Coastline Housing, Cornwall Housing, CRHA, East Devon District Council, Exeter City Council, Homes in Sedgemoor, LiveWest, Magna, NOrth Devon Homes, Ocean Housing, Plymouth Community Homes, Somerset West and Taunton Council, Teign Housing, Westward Housing, Yarlington Housing (Radian), Abbeyfield Sidmouth. Any further organisations that join Advantage SW will also be able to access the framework. members of other consortia such as Westworks, Efficiency East Midlands, South Eastern Consortium and Eastern Procurement can access this DPS. This Contract Notice is therefore placed on behalf of those future members too. Names of potential contracting authorities who may wish to access the framework can be found at: Interested companies can access documentation at Completed documentation must be submitted by the closing time/date.

VI.4)Procedures for review

VI.4.1)Review body

Official name: UK High Courts
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: