Cleaning and Maintenance of Public Conveniences

Cleaning and Maintenance of Public Conveniences

Cleaning and maintenance of 3 main public convenience facilities in the North Hertfordshire District being located in Hitchin, Letchworth and Royston with additional minor cleaning requirements in Baldock and cleaning options for other facilities.United Kingdom-Letchworth Garden City: Public conveniences

2013/S 250-439125

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Hertfordshire District Council
District Council Offices, Gernon Road
Contact point(s): Leisure and Environmental Services
For the attention of: Chloe Hipwood
SG6 3JF Letchworth Garden City
UNITED KINGDOM
Telephone: +44 1462474304
E-mail: chloe.hipwood@north-herts.gov.uk

Internet address(es):

General address of the contracting authority: www.north-herts.gov.uk

Electronic access to information: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cleaning and Maintenance of Public Conveniences.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Public conveniences. Repair and maintenance of public conveniences. Cleaning and maintenance of 3 main public convenience facilities in the North Hertfordshire District being located in Hitchin, Letchworth and Royston with additional minor cleaning requirements in Baldock and cleaning options for other facilities. The specification of services sets out the Council’s requirements in detail but in summary these include cleaning, maintenance (including DANFO equipment maintenance) and waste disposal. The Contractor is also required to ensure facilities are opened and closed as required (using an automated system or manually as required), provide a contact point for the public and undertake relevant reporting and attend meetings.
The Council requires a 3 year contract commencing on 1.4.2014 which is extendable annually by up to a further 2 years.
Although the Council is requesting a price for the core cleaning services as set out in the specification there may be opportunity for ad hoc and bespoke repairs and maintenance of the toilets and DANFO or equivalent equipment which the Council estimates at GBP 15,000 per annum. However the Council can not guarantee any additional requirement for such additional repairs and maintenance.
The Council is including the estimate of ad hoc maintenance and services within the overall contract price to meet EU requirements. However the Council estimates that the range for the core services, as covered by the specification of services, is between GBP 40,000 and GBP 55,000 per annum.
II.1.6)Common procurement vocabulary (CPV)

45215500 – FF01, 50760000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council requires a 3 year contract commencing on 1.4.2014 which is extendable by up to a further 2 years.
Estimated value range includes the option to extend, estimate of core services and the estimated value of ad hoc maintenance and repair services (being outside the core specification)
The estimated range for the core services is GBP 40,000 to GBP 55,000 per annum and the estimate for ad hoc additional maintenance and repair is GBP 15,000 per annum.
These are estimates only and the Council makes no representation concerning the current market and any expectation of prices.
The Council may, by agreement with the sucessful contractor, vary the contract to increase the number of public conveniences covered by the services. This may change the economic balance of the contract in favour of the successful contractor during the contract term or extension. The Council envisages that it is possible that 3 additional public conveniences, at different locations in the District, may individually be the subject of variation.
Estimated value excluding VAT:
Range: between 275 000 and 350 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract includes an option to extend by up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see conditions of contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The conditions of contract include performance monitoring arrangements which incorporate specific mechanisms and penalties for accumulated default points.
The Council may, by agreement, vary the contract to increase the number of public conveniences covered by the services. This may change the economic balance of the contract in favour of the successful contractor during the contract term or extension.
The Council may also require ad hoc maintenance work and has provided an estimated value in this notice.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Please see financial evaluation criteria contained with the tender documents and the Council’s methodology for financial evaluation.
Minimum level(s) of standards possibly required: Please see financial evaluation criteria contained with the tender documents and the Council’s methodology for financial evaluation.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

File no: LL12745 Contract no: 13/C1253
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: It is estimated that a subsequent notice will be published in December 2016 if the contract has not been extended.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
North Hertfordshire District Council uses an E-Tendering system (Delta) for OJEU Procurements.
ITTs must be returned through Delta at the following website: http://www.delta-esourcing.com. You must be registered on this website to respond. If you are already registered’ you will not need to register again, simply use your existing username and password. Please note that there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 6GQT245Y9K. Please ensure that you follow any instruction provided to you here. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 8452707050 or by email helpdesk@delta-esourcing.com

Tenderers are required to supply an electronic copy of their ITT response and all supporting documents, in either a Microsoft Word or PDF format, to be uploaded to the Delta E-tendering system. You must ensure that the Quality and Price submissions are loaded separately and where indicated, in the system.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Letchworth-Garden-City:-Public-conveniences./6GQT245Y9K

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6GQT245Y9K

GO Reference: GO-20131223-PRO-5354253

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

23.12.2013