Cleaning and Maintenance of Public Conveniences
Cleaning and maintenance of 3 main public convenience facilities in the North Hertfordshire District being located in Hitchin, Letchworth and Royston with additional minor cleaning requirements in Baldock and cleaning options for other facilities.United Kingdom-Letchworth Garden City: Public conveniences
Section I: Contracting authority
North Hertfordshire District Council
District Council Offices, Gernon Road
Contact point(s): Leisure and Environmental Services
For the attention of: Chloe Hipwood
SG6 3JF Letchworth Garden City
Telephone: +44 1462474304
General address of the contracting authority: www.north-herts.gov.uk
Electronic access to information: www.delta-esourcing.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
NUTS code UKH23
The Council requires a 3 year contract commencing on 1.4.2014 which is extendable annually by up to a further 2 years.
Although the Council is requesting a price for the core cleaning services as set out in the specification there may be opportunity for ad hoc and bespoke repairs and maintenance of the toilets and DANFO or equivalent equipment which the Council estimates at GBP 15,000 per annum. However the Council can not guarantee any additional requirement for such additional repairs and maintenance.
The Council is including the estimate of ad hoc maintenance and services within the overall contract price to meet EU requirements. However the Council estimates that the range for the core services, as covered by the specification of services, is between GBP 40,000 and GBP 55,000 per annum.
45215500 – FF01, 50760000
Estimated value range includes the option to extend, estimate of core services and the estimated value of ad hoc maintenance and repair services (being outside the core specification)
The estimated range for the core services is GBP 40,000 to GBP 55,000 per annum and the estimate for ad hoc additional maintenance and repair is GBP 15,000 per annum.
These are estimates only and the Council makes no representation concerning the current market and any expectation of prices.
The Council may, by agreement with the sucessful contractor, vary the contract to increase the number of public conveniences covered by the services. This may change the economic balance of the contract in favour of the successful contractor during the contract term or extension. The Council envisages that it is possible that 3 additional public conveniences, at different locations in the District, may individually be the subject of variation.
Estimated value excluding VAT:
Range: between 275 000 and 350 000 GBP
Description of these options: Contract includes an option to extend by up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: The conditions of contract include performance monitoring arrangements which incorporate specific mechanisms and penalties for accumulated default points.
The Council may, by agreement, vary the contract to increase the number of public conveniences covered by the services. This may change the economic balance of the contract in favour of the successful contractor during the contract term or extension.
The Council may also require ad hoc maintenance work and has provided an estimated value in this notice.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Please see financial evaluation criteria contained with the tender documents and the Council’s methodology for financial evaluation.
Minimum level(s) of standards possibly required: Please see financial evaluation criteria contained with the tender documents and the Council’s methodology for financial evaluation.
Section IV: Procedure
Section VI: Complementary information
Estimated timing for further notices to be published: It is estimated that a subsequent notice will be published in December 2016 if the contract has not been extended.
North Hertfordshire District Council uses an E-Tendering system (Delta) for OJEU Procurements.
ITTs must be returned through Delta at the following website: http://www.delta-esourcing.com. You must be registered on this website to respond. If you are already registered’ you will not need to register again, simply use your existing username and password. Please note that there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 6GQT245Y9K. Please ensure that you follow any instruction provided to you here. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on +44 8452707050 or by email email@example.com
Tenderers are required to supply an electronic copy of their ITT response and all supporting documents, in either a Microsoft Word or PDF format, to be uploaded to the Delta E-tendering system. You must ensure that the Quality and Price submissions are loaded separately and where indicated, in the system.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
GO Reference: GO-20131223-PRO-5354253