Cleaning Materials Framework West Sussex

Procurement for the purchase of Cleaning Materials for multiple councils.

United Kingdom-Chichester: Cleaning products

2015/S 085-151758

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Sussex County Council
County Hall, West Street
For the attention of: Daniel Jackson
PO19 1RG Chichester
UNITED KINGDOM
Telephone: +44 3302226955
E-mail: daniel.jackson@westsussex.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

West Sussex County Council, Brighton and Hove City Council, Eastbourne Borough Council, East Sussex County Council, East Sussex Fire & Rescue Service, Sussex Police, Wealden District Council, Surrey Parish and District Councils, Surrey Schools, Surrey Commercial Services Cleaning, Surrey Commercial Services Catering, Surrey County Council, Runnymede Borough Council, Surrey Police, Guildford BC, Reigate & Banstead Borough Council, West Sussex Parish Councils, For all sites please see additional information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WSCC DJ — Cleaning Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ4,UKK2,UKJ1,UKJ3,UKF2,UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Procurement for the purchase of Cleaning Materials.

II.1.6)Common procurement vocabulary (CPV)

39830000, 39224300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

For the purchase of cleaning materials.
Estimated value excluding VAT: 12 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per procurement documents.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per procurement documents.
Minimum level(s) of standards possibly required: As per procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per procurement documents.
Minimum level(s) of standards possibly required:
As per procurement documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CWSCC – 000987

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.5.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 1.6.2015 – 10:00

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement is being managed by Capita Business Services Limited (‘Capita’) on behalf of the Council under a Strategic Services Outsource. The contract between the Council and Capita provides for tenders and all other information submitted to be treated as confidential by Capita to ensure competition is maintained, value for money is achieved and all bidders are treated equally and in a non-discriminatory way during the tendering and contract award procedures. The Council and Capita shall maintain a system of management processes, barriers, disciplines and confidentiality undertakings to ensure there is no conflict of interest in the procurement process and to prevent any disclosure to any Capita employee involved in submitting a tender for this procurement of any confidential information from other bidders. Information submitted by bidders will not be used by Capita for any other purpose than the provision of services to the Council under the Strategic Services Outsource.
Suppliers will be expected to deliver services that demonstrate a Best Value approach as defined by the government.
The framework term will be for a period of 2 years and may be extended depending on the ongoing need, budget availability and contract performance up to a period of 2 additional 1 year periods to a maximum contract period of 4 Years.
West Sussex County Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.
Other permitted Public Bodies as detailed in this notice may join this framework at a later date, during the lifetime of the framework and any subsequent extensions.
The value range declared is due to no information being available on the potential spend of the other permitted bodies that are eligible to access this contract as detailed above.
The maximum value detailed within this notice will not be exceeded during the life of the framework agreement.
This will be a single provider framework as set out in the procurement documentation
Additional information within section 1.2 of this notice:
The full list of potential organisations that may use this framework are: West Sussex County Council, Brighton and Hove City Council, Eastbourne Borough Council, East Sussex County Council, East Sussex Fire & Rescue Service, Sussex Police, Wealden District Council, Surrey Parish and District Councils, Surrey Schools, Surrey Commercial Services Cleaning, Surrey Commercial Services Catering, Surrey County Council, Runnymede Borough Council, Surrey Police, Guildford BC, Reigate & Banstead Borough Council, West Sussex Parish Councils, All educational establishments within the named authorities, The members of the Central Buying Consortium (CBC) – Beford Borough Council, Buckinghamshire County Council, Central Befordshire Council, Coventry City Council, Dorset County Council, Essex County Council, Hampshire County Council, Hertfordshire County Council, Kent County Council, Luton Borough Council, Milton Keynes Borough Council, Northampton Borough Council, Northamptonshire County Council, Oxfordshire County Council, Portsmouth City Council, Southampton City Council, Suffolk County Council, West Sussex County Council.
The members of the South East Regional Improvement and Efficiency Partnership (IESE) – Adur District Council, Arun District Council, Ashford Borough Council, Aylesbury Vale District Council, Basingstoke and Deane Borough Council, Bracknell Forest Borough Council, Brighton and Hove City Council, Buckinghamshire County Council, Buckinghamshire Fire and Rescue Service, Canterbury City Council, Cherwell District Council, Chichester District Council, Chiltern District Council, Crawley Borough Council, Dartford Borough Council, Dover District Council, East Hampshire District Council, Eastbourne Borough Council, Eastleigh Borough Council, East Sussex County Council, East Sussex Fire and Rescue Service, Elmbridge Borough Council, Epsom and Ewell Borough Council, Fareham Borough Council, Gosport Borough Council, Gravesham Borough Council, Hampshire County Council, Hampshire Fire and Rescue Service, Hart District Council, Hastings Borough Council, Havant Borough Council, Horsham District Council, Isle of Wight Council, Kent Fire and Rescue Service, Kent Police, Lewes District Council, Maidstone Borough Council, Medway Council, Mid Sussex District Council, Milton Keynes Council, Mole Valley District Council, New Forest District Council, Oxford City Council, Oxfordshire County Council, Portsmouth City Council, Reading Borough Council, Reigate and Banstead Borough Council, Rother District Council, Royal Berkshire Fire and Rescue Service, Royal Borough of Windsor and Maidenhead, Runnymede Borough Council, Rushmoor Borough Council, Sevenoaks District Council, Shepway District Council, Slough Borough Council, South Bucks District Council, South Oxfordshire District Council, Southampton City Council, Spelthorne Borough Council, Surrey County Council, Surrey Heath Borough Council, Swale Borough Council, Tandridge District Council, Test Valley Borough Council, Thanet District Council, Tonbridge and Malling Borough Council, Tunbridge Wells Borough Council, Vale of White Horse District Council, Waverley Borough Council, Wealden Borough Council, West Berkshire Council, West Oxfordshire District Council, West Sussex County Council, Winchester City Council, Woking Borough Council, Wokingham Borough Council, Worthing Borough Council, Wycombe District Council.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.4.2015