Cleaning of Carmarthenshire’s Archived Documents
Carmarthenshire County Council has identified a requirement to appoint a specialist contractor to remove, clean and return the records housed in the County Archive.
United Kingdom-Carmarthen: Archive services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Carmarthenshire County Council
For the attention of: Jane Davies
SA31 1JP Carmarthen
Telephone: +44 1267234567
General address of the contracting authority: www.carmarthenshire.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0281
Electronic access to information: www.etenderwales.bravosolution.co.uk
Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Carmarthenshire.
NUTS code UKL14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The collection consists mainly of paper and parchment based material with leather bound volumes. It is unique and irreplaceable. The collection includes public records subject to the Public Records Act 1958, manorial and tithe documents, official records of publicly funded organisations and owned and deposited collections, spanning the 14th to 20th centuries. The majority of items are contained within archival packaging with some items loose on the shelves. A 2005 survey indicated that 98,50 % of the collection required cleaning. Active mould has since been identified within the collection. The approximate volume of the collection is 248 m3.The active mould, access arrangements, security of the collection and temporary storage required during cleaning will be key considerations for the successful contractor.
A site visit for prospective tenderers is available at 14:00 on 1.10.2015. Tenderers must confirm their attendance via the eTenderwales Portal.
It is anticipated that the award of contract will take place during November 2015 and that the collection must be removed by the contractor prior to Christmas 2015.
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=33988
II.1.6)Common procurement vocabulary (CPV)
92512000, 92510000, 92500000, 45454100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to provide evidence as specified in Article 58 (3)
Candidates will be required to provide evidence as specified in Article 58 (4)
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
As this is an open procedure, tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:
ITT Code: itt_49988.
Please also ensure you check the attachments area for any documents/information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the eTenderwales portal (this is only required once):
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk
— Click the ‘Suppliers Register Here’ link,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure),
— Agree to the terms and conditions and click ‘Continue’.
2. Express an Interest in the Project:
— Login to the portal with the username/password,
— Click the ‘ITTs Open to All Suppliers’ link. (These are Invitation to Tender Documents open to any registered supplier),
— Click on the relevant ITT to access the content,
— Click the ‘Express Interest’ button at the top of the screen,
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only),
— Click on the ITT code, you can now access any attachments by clicking the ‘Buyer Attachments’ on the left hand side of the screen.
3. Responding to the Tender:
— At the top of the screen you can choose to ‘Create Response’ or ‘Decline to Respond’ (please give a reason, if declining),
— You can now use the ‘Messages’ function on to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the on-screen instructions to complete the ITT,
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help or the BravoSolution help desk is available Monday-Friday (8:00-18:00) on:
— Email: email@example.com
— Phone: +44 8003684850/Fax: +44 2070800480.
Tenders or Requests to Participate must be sent to:
Official name: www.etenderwales.bravosolution.co.uk
Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found atwww.etenderwales.bravosolution.co.uk, all information may be downloaded and returned though this channel.
(WA Ref: 33988).
VI.5)Date of dispatch of this notice: