Cleaning of Police Premises – Nottinghamshire

Cleaning of Police Premises – Nottinghamshire

The contract will cover, but is not limited to: general office/building cleaning/custody suites/control rooms.

United Kingdom-Nottinghamshire: Cleaning services

2020/S 192-465193

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Nottinghamshire Office of the Police and Crime Commissioner
National registration number: N/A
Postal address: Arnot Hill House, Arnot Hill Park, Arnold
Town: Nottinghamshire
NUTS code: UK UNITED KINGDOM
Postal code: NG5 6LU
Country: United Kingdom
Contact person: Sian Spaight
E-mail: Sian.spaight@emscu.pnn.police.uk
Telephone: +44 1153116839

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34702&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34702&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning of Police Premises Including Custody Suites and Control Rooms

 

Reference number: SoR1001325

II.1.2)Main CPV code

90910000 Cleaning services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The contract will cover, but is not limited to:

• general office/building cleaning/custody suites/control rooms,

• entrance and smoking areas cleaning including the emptying of ash/litter bins,

• litter picking and sweeping of exercise yards,

• the provision of all equipment and cleaning materials,

• extra and ad-hoc cleaning.

Contractors will be required to operate a verification system of site attendance and/or work activity in a form agreed by the contract manager. The contractor is to carry out the cleaning of the buildings shown in the schedule of sites and shall be responsible for the provision of all plant, labour, equipment, cleaning materials and cleaning consumables necessary for the proper execution of the work.

‘Please note the documentation for this procurement will not be available to view until w/c 5th of October 2020.’

 

II.1.5)Estimated total value

Value excluding VAT: 2 850 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911000 Accommodation, building and window cleaning services
90911100 Accommodation cleaning services
90911200 Building-cleaning services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Cleaning services for Nottinghamshire Police. This contract is offered as a 3-year + 1 + 1.

The contracting authorities wish to establish a single provider contract for the provisions of cleaning services for cleaning of police premises including custody suites and control rooms.

The contractor shall be responsible for the cleaning of but not limited to:

• general office accommodation and public areas;

• toilets, shower rooms, drying rooms, locker rooms;

• kitchens, dining rooms, rest rooms, tea stations, kitchen fixtures and fittings;

• white goods including microwaves, fridges and ovens: internally and externally;

• custody suites all areas, including cells and medical rooms;

• witness interview suites and medical rooms;

• meeting rooms, gymnasiums, sports hall;

• call handling centres and control rooms;

• occupational Health Department including office space and examination room;

• SARC office areas and corridors but excluding medical rooms and examination rooms.

‘Please note the procurement paperwork will not be available until w/c 5th of October 2020.’

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 850 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2026
This contract is subject to renewal: yes
Description of renewals:

The above term includes 3 years plus two optional 1-year extensions.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to tender documents.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/11/2020
Local time: 12:00
Place:

Nottinghamshire Police Headquarters.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The Nottinghamshire Office of the Police and Crime Commisioner
Postal address: Arnot Hill House, Arnot Hill Park, Arnold
Town: Nottinghamshire
Postal code: NG5 6LU
Country: United Kingdom
E-mail: emscuenquiries@emscu.pnn.police.uk
Telephone: +44 1153116839
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/09/2020