Cleaning Products for NHS Supply Chain

Cleaning Products for NHS Supply Chain

“Concentrated Detergent for the Pandemic Influenza Preparedness Programme (PIPP)”.

UK-Chester: cleaning products

2012/S 93-153671

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain
NHS Supply Chain Unit 5 Telford Court Dunkirk Trading Estate Chester Gates
For the attention of: Carol Callister
CH1 6LT Chester
Telephone: +44 1244582808

Internet address(es):

General address of the contracting authority:

Address of the buyer profile: Blank
Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Unit 5 Telford Court, Dunkirk Trading Estate
For the attention of: Carol Callister
CH1 6LT Chester
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
Internet address:

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
Internet address:

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

“Concentrated Detergent for the Pandemic Influenza Preparedness Programme (PIPP)”.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: “Various locations in UK”.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

As part of the Pandemic Influenza Preparedness Programme the Department of Health and the NHS Business Services Authority (BSA) wish to procure an emergency stockpile of concentrated detergent be distributed in the event of a pandemic flu outbreak or any other health related emergency in the United Kingdom and NHS Supply Chain has been appointed to conduct the procurement under the Open procedure of The Public Contracts Regulations 2006.
Concentrated Detergent forms part of a suite of infection control measures to minimise exposure to and reduce the transmission viruses within healthcare settings.
Under this procurement the following lot will be procured:
Lot 1 – Concentrated Detergent (sizes should be tendered for either 1 litre or 5 litre) – volume 351 520 litres plus or minus 10 %.
The purpose of the contract is to ensure there is a stockpile of Concentrated detergent that will only be distributed in the case of a pandemic or any other health related emergency throughout the lifetime of the contract. The Concentrated Detergent stock will be delivered by the supplier to a DHL (or other nominated) Depot for deep storage across a number of locations in the UK in but not limited to Yorkshire Oxfordshire Warwickshire Cambridgeshire Leicestershire Lancashire Suffolk Derbyshire Northern Ireland Scotland and Wales.
In the event of a pandemic or any other health related emergency the concentrated detergent stock will be distributed by NHS Supply Chain on the instructions of the Department of Health.
It is important to note that this procurement is for Concentrated Detergent is to be held in deep storage. Deep storage is defined as products which are stored in pallets in standard racking for the duration of their shelf life. The product will only be issued in the event of a flu pandemic or any other related health emergency declared by the UK government and therefore product packaging and pallet must be capable of being stored for its stated shelf life and be capable of being issued at any point from receipt to shelf life expiry date. Therefore the requirements are different from NHS Supply Chain business as usual arrangements. There is no requirement for product support in the event of a pandemic or other health related emergency.
Please refer to the Invitation to Tender for more details.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: yes
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

“Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of [x] to [x] for this contract award this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements”.
Estimated value excluding VAT: 155 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Concentrated Detergent

1)Short description

Concentrated Detergent for use on floors and hard surfaces (sizes should be tendered for either 1 litre or 5 litre) – volume 351 520 litres plus or minus 10 %.
2)Common procurement vocabulary (CPV)


3)Quantity or scope

“Whilst it is anticipated that initial expenditure will be in the region of 155 000 GBP for this lot this is approximate only one supplier will be appointed for this Lot”.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

“Parent company or other guarantees may be required in certain circumstances. Further details will be in the contract documents”.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

“Please see tender documents”.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

“The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability”.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
If not already registered candidates should register on the NHS Supply Chain eTendering portal at

Expression of interest:
Once registered candidates must express their interest as follows:
Login to the NHS Supply Chain eTendering portal.
Select the NHS Supply Chain link on the Management Console.
Select the “+” symbol to the left of the “My Official Journal European Union Notices”. Select the “+” next to “OJEU Notices” and then again when the sign is next to OJEU Notices to make all available notices visible.
Select the required notice by placing the cursor over the name of the notice and then left clicking once on the name.
After reading the notice enable the expression of interest tick-box at the bottom of the notice click on the “Save Details” button and close the form.
Now select the “ISS Communities” tab at the top left of the page. Follow step c above. There should be a “+” next to the notice you expressed the interest in. That will now drop down to “My tenders” or “My PQQ”.
The tender or PQQ linked to the OJEU notice will become visible by clicking on the “+” next to the My Tenders or My PQQ link.
For tenders:
Clicking on the tender heading will open the next screen. Look to the middle of the page for a heading called “An eRS data package”.
Left click once on the file called eRSXX.ZIP (where XX denotes the tender number) to download the tender package that contains the complete response information. This package must only be opened using the eRS application which can be downloaded from the website.

Using the eRS application follow the instructions and complete the responses.
The response MUST be submitted via the internet method as prescribed in the eRS application.
In the event that the notice refers to a PQQ:
Clicking on the name of the PQQ will open a “Pre Qualification Questionnaire” page. Read through and then select “Save Details” at the bottom of the page. The word “Attachment” next to the icon needs to be clicked on and then the attachment window will appear allowing you to respond to the questions and add attachments as required. The response is submitted when the “Save Details” button is clicked. The responses can be submitted as many times as required until the closing time for the event.
For any support in submitting your expression of interest or tender response please contact the eTendering Helpdesk at +44 8454687877 or There are a number of quick help guides available on the portal. Reading these will assistthe supplier in completing and submitting their responses.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: “An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process”.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 28.6.2012 – 09:00

As in abovementioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: “Only the NHS Supply Chain contract owner or delegate”.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tenderers should note that for each Lot it is anticipated that one supplier will be appointed to each Lot.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through NHS Supply Chain’s eTendering portal at using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: “Any appeals under this process should be addressed to the contact in point I.1.”.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: