Cleaning Service for Central Bedfordshire Council

Central Bedfordshire Council wishes to receive expressions of interest for provision of a fully managed cleaning service.

United Kingdom-Chicksands: Cleaning services

2014/S 191-337435

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Central Bedfordshire Council
Priory House
Contact point(s): +44 3003005997
For the attention of: Procurement Team
SG17 5TQ Chicksands
UNITED KINGDOM
Telephone: +44 3003008000
E-mail: procurement@centralbedfordshire.gov.uk

Internet address(es):

General address of the contracting authority: http://in-tendhost.co.uk/centralbedfordshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CBC-0461-T-TG Cleaning Service for Central Bedfordshire Council.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Central Bedfordshire Council wishes to receive expressions of interest for provision of a fully managed cleaning service.
The portfolio consists of approximately 40 buildings, which include a mix of the following uses:
Council corporate offices,
Health Centres (including minor procedures operating rooms, dentistry),
Public reception areas,
Education centres,
Day centres,
Residential homes,
The tender will include a framework for services to be provided to schools, colleges and other organisations/establishments in and around Central Bedfordshire.

NUTS code UKH22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 100 000 and 1 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

Central Bedfordshire Council wishes to receive expressions of interest for provision of a fully managed cleaning service.
The portfolio consists of approximately 40 buildings, which include a mix of the following uses:
Council corporate offices,
Health Centres (including minor procedures operating rooms, dentistry),
Public reception areas,
Education centres,
Day centres,
Residential homes
The tender will include a framework for services to be provided to schools, colleges and other organisations/establishments.
The contract is targeted to commence March 2015.
The contract length will 3 years with an option to extend by a further a 1 year after a contract review.
Any questions relating to the tender please send these in via the correspondence facility on In-Intend.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90916000, 90911100, 90919300, 90911000, 90911200, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Central Bedfordshire Council wishes to receive expressions of interest for provision of a fully managed cleaning service.
The portfolio consists of approximately 40 buildings, which include a mix of the following uses:
Council corporate offices,
Health Centres (including minor procedures operating rooms, dentistry),
Public reception areas,
Education centres,
Day centres,
Residential homes,
The tender will include a framework for services to be provided to schools, colleges and other organisations/establishments in and around Central Bedfordshire.
Estimated value excluding VAT:
Range: between 1 100 000 and 1 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantee maybe required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details within Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender for details.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details are in our Pre Qualification questionnaire (PQQ)/Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are in our Pre Qualification questionnaire (PQQ)/Tender Documents.
Minimum level(s) of standards possibly required: Details are in our Pre Qualification questionnaire (PQQ)/Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are in our Pre Qualification questionnaire (PQQ)/Tender Documents.
Minimum level(s) of standards possibly required:
Details are in our Pre Qualification questionnaire (PQQ)/Tender Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Details are in our Pre Qualification questionnaire (PQQ) Documents, and will be based on suppliers meeting minimum criteria and also scoring against questions.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Details of the E-Auction will be in the Tender Documents.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CBC-0461-T-TG

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.10.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Place:

Central Bedfordshire Council.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The procurement team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Central Bedfordshire council
Priory House
SG17 5TQ Shefford
UNITED KINGDOM

Body responsible for mediation procedures

Central Bedfordshire Council

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As per OJEU procedures.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Central Bedfordshire Council

VI.5)Date of dispatch of this notice:

30.9.2014