Cleaning Services Berkshire

Cleaning Services Berkshire

Provision of cleaning services to the Brakenhale School, Bracknell.

UK-Bracknell: building-cleaning services

2012/S 58-094815

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Brakenhale School
Rectory Lane
For the attention of: Collette Stokes – Service and Contracts Manager
RG12 7BA Bracknell
UNITED KINGDOM
Telephone: +44 1344465024
E-mail: cstokes@brakenhale.co.uk
Fax: +44 1344300397

Internet address(es):

General address of the contracting authority: www.brakenhale.bracknell-forest.sch.uk

Further information can be obtained from: For the attention of: Anne Merritt-Harrison
Telephone: +44 1483533962
E-mail: admin@merritt-harrison.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: For the attention of: Anne Merritt-Harrison
Telephone: +44 1483533962
E-mail: admin@merritt-harrison.com

Tenders or requests to participate must be sent to: The Brakenhale School
For the attention of: Collette Stokes
Telephone: +44 1344465024
E-mail: cstokes@brakenhale.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of cleaning services to the Brakenhale School, Bracknell.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Bracknell.
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Brakenhale School invites expressions of interest for the above contract for the provision of cleaning services, seeking a contractor to work jointly with, to ensure delivery of a high quality service.
II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Cleaning services. Monday to Friday clean of 11 725 metre square for a 48 plus 4 contract.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see invitation to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see invitation to tender documents for a full copy of the Conditions which will apply to this agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see invitation to tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see invitation to tender documents.
Minimum level(s) of standards possibly required: Bidders must be financially fluid and currently trading.
Bidders are required to have a minimum annual turnover of 1 000 000 GBP, and must provide suitable evidence in the form of full accounts for the last 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see invitation to tender documents.
Minimum level(s) of standards possibly required:
Bidders will be required to complete and submit a pre-qualification questionnaire and supporting documentation.
Minimum insurance cover required by bidders: Public Liability cover of 5 000 000 GBP.
Employers Liability cover of 10 000 000 GBP.
Bidders are required to have a robust health and safety policy in place.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: The criteria stated in the pre-qualification questionnaire.
It is envisaged that a minimum of 5 suppliers and a maximum of 6 suppliers will be invited to tender. Where less than 6 suppliers meet the minimum standards, only those that meet the minimum standards will be invited to tender. Where more than 6 suppliers meet the minimum standards, those 6 suppliers with the highest scores will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 22.6.2012
Place:

Bracknell.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contract will be for an initial period of three years, commencing on 29.10.2012, with the option to extend for up to a further 2 years.
Interest in the pre-qualification questionnaire process should be expressed by e-mail only to the contact listed in Annex A. Please provide a contact name, full company name, address, phone number and contact e-mail address. The contracting authority will not be liable for any costs incurred by those expressing interest in tendering for this contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.3.2012