Cleaning Services Contract

Cleaning Services Contract

To provide office and window cleaning services to a number of Epping Forest District Council offices/buildings.

UK-Epping: Accommodation, building and window cleaning services

2013/S 099-169796

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Epping Forest District Council
Cleaning – Expression of Interest, Corporate Support Services Civic Offices High Street
For the attention of: Mike Tipping – Assistant Director Facilities Management
CM16 4BZ Epping
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.eppingforestdc.gov.uk

Further information can be obtained from: Afm Consulting Limited
20 London Road
For the attention of: Paul Archer
CM7 2LG Braintree
UNITED KINGDOM
Telephone: +44 7771995887
E-mail: paularcher@supanet.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Afm Consulting Limited
20 London Road
For the attention of: Paul Archer
CM7 2LG Braintree
UNITED KINGDOM
Telephone: +44 7771995887
E-mail: paularcher@suupanet.com

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services Contract
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To provide office and window cleaning services to a number of Epping Forest District Council offices/buildings.
II.1.6)Common procurement vocabulary (CPV)

90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There is approximately 7,000m² of office space and 2,200m² of exterior and interior glass to be cleaned.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

An appropriate bond and/or guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly in arrears of a VAT invoice being submitted for the previous months work
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but the successful contractor will be required to become jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to a rigorous performance management regime.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of relevant insurance or indemnities
Good company standing
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Good financial standing
The provision of financial accounts or other as determined in the Pre Qualification Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of ALL previous work of the same or similar nature undertaken in respect of the services particulalrly in Local Authorities, (including full details of three relevant clients to act as references)
Evidence of being able to locally support the contract.
Details of technical accreditations and legislation which will apply to this contract..
Evidence of having undertaking TUPE transfers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Organisations interested in being considered for this opportunity are required to complete and submit a PQQ by the deadline specified. Selection of the organisations to be invited to tender will be based on the results of the evaluation of the completed PQQs. The objective criteria to be used to select the Organisations to be invited to tender are detailed in the PQQ a copy of which can be obtained by expressing an interest (by email) to paularcher@supanet.com.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Cleaning Services Contract
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Organisations interested in participating in this tender are required to complete and submit a PQQ by the date set out in this Notice.
A copy of the PQQ and associated documents are available by registering an expression of interest (via email) to: paularcher@supanet.com.

Neither Afm Consulting or Epping Forest District Council will be responsible for any costs or expenses incurred by organisations in participating in the tender process and responding to the PQQ. The Contract will be for a 3 year period with the option to extend by any period(s) up to a maximum of 2 years.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a 10 calendar day standstill period at the point that the award of contract is notified to the tenderers. This period allows unsuccessful tenderers to seek a full debriefing from the Council before the Contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days prior to the end of the standstill period.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

21.5.2013