Cleaning Services Contract Bristol

Cleaning Services Contract Bristol

This tender will be for the routine daily cleaning of the Centre for Sport and Wallscourt Farm Gym at UWE.

United Kingdom-Bristol: Cleaning services

2015/S 105-191264

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of the West of England
Coldharbour Lane
For the attention of: Andrew Parsons
BS16 1QY Bristol
Telephone: +44 1173283959
Fax: +44 1173283985

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: University of the West of England
Internet address:

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services – Centre for Sport.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This tender will be for the routine daily cleaning of the Centre for Sport and Wallscourt Farm Gym at UWE.
The Centre for Sport on the Frenchay Campus encompasses an 8 badminton court hall, large fitness suite, aerobics studio, squash courts and associated spaces. The centre needs cleaning on a daily basis on weekdays throughout the year and ad hoc cleaning on weekends will be required. The current staffing provision for the cleaning at Centre for Sport consists of 2.5 FTE working for a total of 89 hours per week.
Details for the UWE Centre for Sport can be found here:

The Wallscourt Farm Gym also on Frenchay Campus encompasses 2 fitness suites, squash courts and associated spaces. Currently, the Gym is cleaned weekdays for 3 hours each day (15 hours total per week). This cleaning will only take place during UWE term-time.
Suppliers bidding for this must be able to demonstrate experience of cleaning similar sports facilities, in particular sprung wooden flooring.
This will be a 3 year contract with the option to extend for 2 years subject to performance and the business needs of the University. It is anticipated that the contract for this provision will be awarded in time for a contract commencement on 1.8.2015.
There will be a TUPE requirement relating to this tender.

Tender documentation can be obtained by registering and expressing an interest at

You will not be charged to access the tender documents.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of the West of England invites tenders for cleaning for its sports facilities. This will initially be a three year contract with the option to extend, subject to satisfactory performance review, on an annual basis up to 5 years.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Failure to fully complete the tender documentation in full may result in automatic disqualification.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As per the tender documentation. Documentation can be obtained by expressing an interest at

UWE reserves the right to take reliability with regard to past performance into account when evaluating suppliers. Where applicable, the information required to demonstrate compliance with the minimum standard for reliability having regard to past performance is set out in the tender documentation.
Minimum level(s) of standards possibly required:
Tenderers must be able to demonstrate similar experience of cleaning similar sports facilities including sprung wooden flooring.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Quality of Service / Account Management. Weighting 30

3. Technical Merit. Weighting 25

4. Sustainability. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.6.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 Years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of the West of England

Body responsible for mediation procedures

University of the West of England

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of the West of England

VI.5)Date of dispatch of this notice: