Cleaning Services Contract London

Cleaning Services Contract London

The contract is for the provision of cleaning services at Pimlico Academy from September 2013 and then also from Millbank Academy from April 2014 onwards.

UK-London: School cleaning services

2013/S 058-096151

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Pimlico Academy
Pimlico Academy, Lupus Street
For the attention of: Nathan Whittaker
SW1V 3AT London
UNITED KINGDOM
E-mail: nathanwhittaker@educateservices.co.uk

Internet address(es):

General address of the contracting authority: http://www.pimlicoacademy.org/pimlico-academy

Address of the buyer profile: https://www.proactisplaza.com/supplierportal/default.aspx

Electronic access to information: https://www.proactisplaza.com/supplierportal/default.aspx

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal/default.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Millbank Academy
Erasmus Street
SW1P 4HR London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

School cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Pimlico Academy and Millbank Academy.
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This tender can only be accessed online at https://www.proactisplaza.com/SupplierPortal/Default.aspxplease do not contact Pimlico or Millbank Academy to request tender documentation. Log on to https://www.proactisplaza.com/SupplierPortal/Default.aspx/ to access the tender.

The contract is for an initial three year fixed period starting from September 2013 with two annual options to extend by a further 12 months each, resulting in a maximum total contract duration of 5 years. The contract is for the provision of cleaning services at Pimlico Academy from September 2013 and then also from Millbank Academy from April 2014 onwards.
The scope of the contract will be for a regular daily cleaning service during term time and planned deep cleans outside of term time. TUPE will apply for each of the academies.

II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The tender is for a contract with a single service provider ans is for an initial 3 year fixed periods, with two annual options to extend by a further 12 months each, up to a maximum total contract duration of 5 years. The estimated contract values are based on the initial 3 year fixed period contract.
Estimated value excluding VAT: 400 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial 3 year contract with 2 options to extend by 12 months each up to a maximum 5 years in total.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined. Further details will be set out in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended, (implementing Title II, Chapter VII Section 2 of Directive 2004/18/EC) on the basis of information provided in response to a Pre Qualification Questionnaire (PQQ) copies of which are available on https://www.proactisplaza.com. Completed PQQs must be returned as per the instructions before the deadline.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required: Minimum insurance cover of GBP 5 million public liability insurance and GBP 5 million employers liability insurance are required. Where a loss is recorded for the latest year provided, the latest figures are over 12 months old or the Trust feel the figures provide a cause for concern a further credit check of your organisation may be undertaken; should this report prove unsatisfactory or then the submission will be rejected.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire documents. Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Intention is to invite between 5 to 10 candidates to tender on the basis of the ranking of candidates at the qualification/PQQ stage. See Pre Qualification Questionnaire for further information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: In five years if all options are taken.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender can only be accessed online at https://www.proactisplaza.com/SupplierPortal/Default.aspx

Please do not contact Pimlico or Millbank Academy to request tender documentation. Log on to https://www.proactisplaza.com/SupplierPortal/Default.aspx to access the tender directly.

As per the Pre-Qualification Questionnaire documents the service for this contract will start at Pimlico Academy in September 2013. Service at Millbank Academy will start in April 2014.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 30 days).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2013

Requirement for Cleaning Services Contract London