Cleaning Services Contract Sheffield CRMCA

Cleaning Services Contract Sheffield CRMCA

Provision of janitorial, detail and periodic cleaning services including window cleaning.

United Kingdom-Sheffield: Cleaning services

2019/S 232-569209

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Barnsley Doncaster Rotherham and Sheffield Combined Authority
National registration number: UKE3
Postal address: 11 Broad Street West
Town: Sheffield
NUTS code: UKE3
Postal code: S1 2BQ
Country: United Kingdom
E-mail: tendering@sypte.co.uk
Internet address(es):Main address: www.sypte.co.uk/WhatWeDo/Contracts

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.sypte.co.uk/WhatWeDo/Contracts
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Official name: tendering@sypte.co.uk
Postal address: 11 Broad Street West
Town: Sheffield
Postal code: S1 2BQ
Country: United Kingdom
E-mail: tendering@sypte.co.uk
NUTS code: UKE32Internet address(es):Main address: www.sypte.co.uk/WhatWeDo/Contracts

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Cleaning Services at Sheffield City Region Head Office

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of cleaning services at Sheffield City Region Head Office.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90910000
90911000
85142300

II.2.3)Place of performance

NUTS code: UKE3

II.2.4)Description of the procurement:

The Sheffield City Region Mayoral Combined Authority (SCRMCA) is seeking the provision of janitorial, detail and periodic cleaning services including window cleaning for its Head Office Premises located at 11 Broad Street West, Sheffield, S1 2BQ.

The building comprises of 6 floors, with only 5 floors in consideration within this contract; ground, 1st, 3rd, 4th and 5th, which include a main reception area, open plan office space, multiple meeting rooms, kitchen areas, all toilet facilities and all communal lift lobby areas.

Access to the building for cleaning purposes is between the hours of 8.00 a.m.-8 p.m. Monday to Friday (excluding bank holidays). Staff, contractors and visitors can frequent the site between the hours of 7.00 a.m.-7 p.m. Monday to Friday, many staff work on a flexitime basis within this time band; with a maximum capacity of 320 if all were to be on site at the same time.

The annual estimated contract value is 125 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

May be renewed for up to 1 further year.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As set out in the tender documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/12/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 or 4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The estimated contract value stated in this notice is based on a 3-year plus 1 year renewal option total.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Barnsley Doncaster Rotherham and Sheffield Combined Authority
Postal address: 11 Broad Street West
Town: Sheffield
Postal code: S1 2BQ
Country: United Kingdom
E-mail: joe.gardner@sheffieldcityregion.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Barnsley Doncaster Rotherham and Sheffield Combined Authority
Postal address: 11 Broad Street West
Town: Sheffield
Postal code: S1 2BQ
Country: United Kingdom
E-mail: joe.gardner@sheffieldcityregion.org.uk

VI.5)Date of dispatch of this notice:

28/11/2019