Cleaning Services Contract – Sheffield Park Academy

15 October 2019

Service provider to manage their cleaning services to Sheffield Park Academy.

United Kingdom-Sheffield: Building-cleaning services

2019/S 199-483798

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sheffield Park Academy
Beaumont Road North
Sheffield
S2 1SN
United Kingdom
Contact person: Nigel Armstrong
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
NUTS code: UKE32

Internet address(es):Main address: https://www.sheffieldpark-academy.org/

Address of the buyer profile: https://www.sheffieldpark-academy.org/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Sheffield:-Building-cleaning-services./P94JG8TQ4J
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/tenders/UK-title/P94JG8TQ4J
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/P94JG8TQ4J

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Sheffield Park Academy

II.1.2)Main CPV code

90911200

II.1.3)Type of contract

Services

II.1.4)Short description:

Sheffield Park Academy are looking for a service provider to manage their cleaning services to Sheffield Park Academy, providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.

II.1.5)Estimated total value

Value excluding VAT: 475 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90911200

II.2.3)Place of performance

NUTS code: UKE32
Main site or place of performance:

Sheffield.

II.2.4)Description of the procurement:

Sheffield Park Academy are looking for a service provider tom manage their cleaning services to Sheffield Park Academy, providers must be able to demonstrate their capability to deliver the services via the documentation to be submitted, this service requirement will include the daily, weekly, monthly service requirements as well as managing TUPE process for the current staff.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Contract management staffing resources / Weighting: 35
Quality criterion – Name: Contractor/client reporting / Weighting: 10
Quality criterion – Name: Service expectations and delivery / Weighting: 20
Cost criterion – Name: 3 year supplied contract price / Weighting: 35

II.2.6)Estimated value

Value excluding VAT: 475 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/P94JG8TQ4J

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned www.delta-esourcing.com as part of

The request to participate process. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In the 1st instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned to www.delta-esourcing.com as part of the standard questionnaire process. Candidates will need to provide as part of the standard questionnaire process details of turnover, profit and capital and reserves for previous 3 years.

Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

A statement of a minimum turnover level is detailed within the standard questionnaire documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned (to www.delta-esourcing.com) as part of the standard questionnaire process.

Candidates will need to provide as part of the standard questionnaire process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards possibly required:

SQ risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 8-9 of the SQ for further information.

Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold as a minimum or be willing to obtain the following levels of insurance cover:

— public liability insurance 5 000 000,00 GBP,

— employers liability insurance 5 000 000,00 GBP.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/11/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/11/2019
Local time: 12:00
Place:

Exeter.

Information about authorised persons and opening procedure:

Via Delta online systems.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

30 months from contract start date, depending on whether extension periods are taken up.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Sheffield:-Building-cleaning-services./P94JG8TQ4J

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/P94JG8TQ4J

GO Reference: GO-20191011-PRO-15467540

VI.4)Procedures for review

VI.4.1)Review body

Sheffield Park Academy
Beaumont Road North
Sheffield
S2 1SN
United Kingdom
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.ukInternet address: https://www.sheffieldpark-academy.org/

VI.4.2)Body responsible for mediation procedures

Sheffield Park Academy
Beaumont Road North
Sheffield
S2 1SN
United Kingdom
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.ukInternet address: https://www.sheffieldpark-academy.org/
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/10/2019