Cleaning Services Contract – Stratford-on-Avon District Council

Cleaning Services Contract – Stratford-on-Avon District Council

Council office and Council-owned public conveniences cleaning services includes: regular cleaning of Elizabeth House (the Council’s main offices located in Stratford-upon-Avon).

United Kingdom-Stratford-upon-Avon: Building-cleaning services

2019/S 239-586849

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Stratford-on-Avon District Council
Postal address: Elizabeth House, Church Street
Town: Stratford-upon-Avon
NUTS code: UKG13
Postal code: CV37 6HX
Country: United Kingdom
Contact person: Charlotte Hume
Telephone: +44 1789267575
Fax: +44 1789260860
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Building and Public Conveniences Cleaning Contract

Reference number: SDC/BCC/2019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Council office and Council-owned public conveniences cleaning services includes: regular cleaning of Elizabeth House (the Council’s main offices located in Stratford-upon-Avon), opening and closing and regular cleaning of 12 public conveniences (6 in Stratford-upon-Avon and 6 located across the district of Stratford-on-Avon in outlying towns and villages), occasional cleaning, opening and closing of other buildings owned by Stratford-on-Avon District Council, i.e. sports pavilion in Stratford-upon-Avon. Contract is 4 years (with the option of an additional 4-year contract extension), commencing on 2.6.2020.

II.1.5)Estimated total value

Value excluding VAT: 880 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Stratford-on-Avon Council Offices, Elizabeth House, Stratford-upon-Avon, Warwickshire, CV37 6HX, ENGLAND.

II.2.4)Description of the procurement:

As per details above and below. The procurement will be accelerated at ITT Stage.

The cost in II.1.5) is for the 4-year length of the contract (excluded any potential contract extension). It is indicative and should in no way be interpreted as the cost of the contract.

Further information about the procurement will be posted at:

The timeframe for procurement is indicative and the Council reserves that right to vary the timeframe as appropriate.

Bidders must submit the supplier selection questionnaire by the deadline of 12.00 noon on 10.1.2020.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 220 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Option of 4-year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

As detailed in the SSQ. The Council reserves the right to short-list more than 5 or less than 3 bidders.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 201-488571

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The date(s) set out above is indicative and the Council reserves the right to vary the timeframe as appropriate.

All communication with the Council should be made by email to

VI.4)Procedures for review

VI.4.1)Review body

Official name: N/a
Town: N/a
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: