Cleaning Services Contract Sussex

Cleaning Services Contract Sussex

Cleaning Services at Sussex Downs College.

United Kingdom-Eastbourne: Cleaning services

2017/S 061-114111

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sussex Downs College
Cross Levels Way
BN21 2UN
United Kingdom
NUTS code: UKJ22
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Panache South
175 Holdenhurst Road
United Kingdom
Contact person: Jon Rook
Telephone: +44 7590529300
NUTS code: UKK21
Internet address(es):Main address:

Tenders or requests to participate must be submitted to the following address:
Panache South
175 Holdenhurst Road
United Kingdom
Contact person: Jon Rook
Telephone: +44 7590529300
NUTS code: UKK21
Internet address(es):Main address:

I.4)Type of the contracting authority

Other type: college

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Cleaning Services at Sussex Downs College.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Sussex Downs College is 1 of the largest general further education colleges in the country. The College are tendering for a cleaning services provider to operate at each of their 3 campuses in East Sussex. The overall scope of the contract is to include all cleaning requirements including internal and external routine and non-routine activities. The contract will be fixed cost against the specification provided, and as an indication of contract size the total internal space for cleaning is approximately 44 173 m2.

The aim of the tender exercise is to agree a contract for the provision of a comprehensive, seamless and flexible cleaning service with a partnership approach at all 3 campuses of Sussex Downs College, providing ‘best value’ for the College throughout.

Expressions of interest are sought from companies experienced in cleaning education sites. The contract is for 3 years with 2 possible extension years on a 1 plus 1 basis.

II.1.5)Estimated total value

Value excluding VAT: 1 050 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ22
Main site or place of performance:

Eastbourne: Cross Levels Way, Eastbourne, BN21 2UN.

Lewes: 1 Mountfield Road, Lewes, BN7 2XH.

Newhaven: Denton Island, Newhaven, BN9 9BN.

II.2.4)Description of the procurement:

Cleaning services contract for Sussex Downs College’s 3 campuses in East Sussex.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 050 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option for 2 additional years on a 1 plus 1 basis.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 28/04/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

(MT Ref: 195592).

VI.4)Procedures for review

VI.4.1)Review body

Panache South Ltd
175 Holdenhurst Road
United Kingdom
Telephone: +44 7590529300
E-mail: address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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