Cleaning Services Contract Walsall

Cleaning Services Contract Walsall

Cleaning services to 2 campus sites, at Wisemore and Green Lane, at Walsall, West Midlands. There may also be subsidiary sites within the borough.

United Kingdom-Walsall: Accommodation, building and window cleaning services

2014/S 179-316325

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Walsall College of Further Education
West Midlands
Contact point(s): All correspondence to: Watson Lennard and Payne Ltdingledene House, Wynnstay Lane, Marford, Wrexham, LL12 8LF
For the attention of: Phil Watson
WS2 8ES Walsall
UNITED KINGDOM
Telephone: +44 1978853123
E-mail: phil.watson@thefoodserviceconsultancy.co.uk
Fax: +44 1978852102

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Walsall College of Further education, Wisemore Campus, Littleton Street west, Walsall, W. Midlands, WS2 8ES.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3
Justification for a framework agreement, the duration of which exceeds four years: Contract may be extended up to 5 years (60 months).

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 125 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cleaning services to 2 campus sites, at Wisemore and Green Lane, at Walsall, West Midlands. There may also be subsidiary sites within the borough.
II.1.6)Common procurement vocabulary (CPV)

90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Services to include morning clean to both campuses plus daytime Janitorial Services at main site.
Estimated value excluding VAT: 1 125 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial 36 month contract which may be extended up to 60 months subject to satisfactory provision of services.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be discussed at interview stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly payment following rendition of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate suitable levels of experience and details of other contracts in the sector. Evidence of financial standing will be required together with suitable references from other contracts. All operators must be DBS checked.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Abbreviated copies of the last 3 years audited accounts will be required at enquiry stage.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of professional status and depth of service capability will be required at enquiry stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Operators must be able to demonstrate compliance to prevailing legislation.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: Analysis of initial enquiries will lead to a short-listing of companies suitable for invitation to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Innovation. Weighting 10

3. Perceived standards. Weighting 30

4. Compliance. Weighting 10

5. Management support. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.10.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 1.12.2014 – 12:00

Place: Walsall College

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: College secretary, members of senior management team, governing body members, consultants.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Time/date limit for receipt of full tenders is Monday 1.12.2014, 12.00 noon.
II.1.2) Type of contract and location of works, place of delivery or of performance
UKG38
II.1.4) Information on framework agreement
Period in month(s): 36
II.1.4) Information on framework agreement
Estimated value excluding VAT (3 years)
II.2.1) Total quantity or scope (including all lots and options, if applicable)
If known, estimated value excluding VAT (give figures only): (3 years)
IV.1.2) Limitations on the number of operators who will be invited to tender or to participate
or Envisaged minimum number 5 and, if appropriate, maximum number 10
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Governing Body of The College

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Reference to Governing Body within 14 days of decision or short-listing.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

16.9.2014