Cleaning Services Dorchester

Cleaning Services Dorchester

Magna Housing Association Ltd invites expressions of interest for cleaning services to the residential communal rooms and areas within our rented stock and office cleaning services to the groups offices.

United Kingdom-Dorchester: Cleaning services

2013/S 160-279599

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Magna Housing Association Ltd
Hollands House, Poundbury Road
Contact point(s): Facilities
For the attention of: Samantha Pirt
DT1 1SW Dorchester
UNITED KINGDOM
Telephone: +44 1305214055
E-mail: samantha.pirt@magna.org.uk

Internet address(es):

General address of the contracting authority: www.magna.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA18861

Further information can be obtained from: Magna Housing Association Ltd
Hollands House, Poundbury Road
Contact point(s): Facilities
For the attention of: Samantha Pirt
DT1 1SW Dorchester
UNITED KINGDOM
Telephone: +44 1305214055
E-mail: samantha.pirt@magna.org.uk
Internet address: www.magna.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Magna Housing Association Ltd
Hollands House, Poundbury Road
Contact point(s): Facilities
For the attention of: Samantha Pirt
DT1 1SW Dorchester
UNITED KINGDOM
Telephone: +44 1305214055
E-mail: samantha.pirt@magna.org.uk
Internet address: www.magna.org.uk

Tenders or requests to participate must be sent to: Magna Housing Association Ltd
Hollands House, Poundbury Road
Contact point(s): Facilities
For the attention of: Samantha Pirt
DT1 1SW Dorchester
UNITED KINGDOM
Telephone: +44 1305214055
E-mail: samantha.pirt@magna.org.uk
Internet address: www.magna.org.uk

I.2)Type of the contracting authority

Other: Registered Social Landlord
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of cleaning services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Dorset, Devon and Cornwall, England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Magna Housing Association Ltd invites expressions of interest for cleaning services to the residential communal rooms and areas within our rented stock and office cleaning services to the groups offices.
The schedule will consist of:
– 97 residential sites in Dorset and Somerset,
– 11 residential sites in Devon,
– 12 residential sites in Cornwall,
– 2 offices in Dorset.
All sites require cleaning to a high quality standard and a deep clean as and when required.
The services will be divded into lots as follows:
lot 1 – The cleaning of communal rooms and areas within our rented stock – a total of 120 sites,
lot 2 – The cleaning of our offices – a total of 2 sites.
The planned contract start date is 1.4.2014. The contract will be for three years with the option to extend for a further two years dependant upon satisfactory service costs and performance.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=107807.

II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

cleaning services to communal rooms/areas and office cleaning (122 sites in total).
II.2.2)Information about options

Options: yes
Description of these options: Magna Housing Association is looking to enter into a long term agreement for 3 years with a possible option to extend the contract for a further 2 years dependant upon satisfactory service, cost and performance.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Residential communal cleaning

1)Short description

The cleaning of communal areas and communal rooms within our rented stock
2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

120 sites in total located in Dorset, Devon and Cornwall
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Office cleaning

1)Short description

The cleaning of our offices
2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

two offices located in Dorchester, Dorset
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

as stated in tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

as stated in tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

each member is jointly and severally liable by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: as stated in tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. all candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent,
2. all candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process,
3. all candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession,
4. all candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession,
5. all candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register,
6. any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process,
7. all candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation,
8. all candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established,
9. all candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 1. all candidates will be required to provide a reference from their bank,
2. all candidates will be required to provide evidence of relevant professional risk indemnity insurance,
3. all candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice,
4. all candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
as stated in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

7.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016
VI.2)Information about European Union funds
VI.3)Additional information

the process will be conducted in two stages under the OJEU restricted procedure. The first stage is your response to this notice. Once we have received your expression of interest we will issue you with a pre-qualification questionnaire (PQQ) for completing.
The closing date for your completed PQQ is 12 noon Monday 7.10.2013.
Following the evaluation of the received PQQ responses candidates will then be selected for stage two of the process and invited to tender for the service.
(MT Ref: 107807).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.8.2013