Cleaning Services for Parliamentary Estate

The Houses of Parliament are tendering for cleaning services on the Parliamentary estate. The requirement is in 2 Lots.

United Kingdom-London: Cleaning services

2015/S 225-409808

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): Business Support Team, https://in-tendhost.co.uk/parliamentuk/aspx/Home
SW1P 3JA London
UNITED KINGDOM
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Parliament UK

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

GSV1298 — Cleaning of the Parliamentary Estate.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Houses of Parliament are tendering for cleaning services on the Parliamentary estate. The requirement is in 2 Lots. The contracts will be in place for an initial 5 years, with 2 further options to extend for a year each, to a maximum of 7 years.
The Parliamentary Estate is made up of 15 buildings in the heart of Westminster; the majority of which are listed and include the Palace of Westminster which is Grade 1 listed and a UNESCO World Heritage Site. The Estate has both historic and valuable fixtures, fittings, furniture and art works the Contractor will be cleaning or working in proximity to. Cleaning methods, products and equipment must be suitable for working in this kind of environment and buildings.
Lot 1 — General Cleaning; covers the cleaning of offices, circulation spaces, tea-points and toilets including the provision of roller towels and sanitary products. Some of these areas are cleaned by the in-house team of Cleaners in the House of Commons or by the in-house team of Housekeepers in the House of Lords and are therefore not part of this contract. All windows, gutters, gulleys, drains and outside spaces are included in this lot, as well as janitorial services and the purchasing of all necessary cleaning consumables for use by the Contractor.
Lot 2 — Kitchens; covers the daily cleaning of a number of kitchen areas, front of house (bar and restaurant areas), staff toilet and changing areas, kitchen corridors, goods receiving areas, butchery and fish preparation areas, pot and plate wash areas as well as the lifts and stairwells used by the kitchen staff. This lot also covers additional periodic (fortnightly and monthly) kitchen cleans. The service includes all surfaces, equipment, light fittings, ventilation vents and grills, drip trays, grease gullies etc. During Parliamentary recesses, when venues are closed, scheduled deep cleans of kitchens are required. These will usually take place during the summer and Christmas recesses. The Contractor will be essential in helping ensure the kitchens achieve their high level of food hygiene rating standards (Westminster Council).

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911300, 90911200, 90641000, 90911000, 90911100, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 25 300 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Cleaning

1)Short description

Lot 1 — General Cleaning; covers the cleaning of offices, circulation spaces, tea-points and toilets including the provision of roller towels and sanitary products. Some of these areas are cleaned by the in-house team of Cleaners in the House of Commons or by the in-house team of Housekeepers in the House of Lords and are therefore not part of this contract. All windows, gutters, gulleys, drains and outside spaces are included in this lot, as well as janitorial services and the purchasing of all necessary cleaning consumables for use by the Contractor.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

Estimated value excluding VAT: 22 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Kitchens

1)Short description

Lot 2 — Kitchens; covers the daily cleaning of a number of kitchen areas, front of house (bar and restaurant areas), staff toilet and changing areas, kitchen corridors, goods receiving areas, butchery and fish preparation areas, pot and plate wash areas as well as the lifts and stairwells used by the kitchen staff. This lot also covers additional periodic (fortnightly and monthly) kitchen cleans. The service includes all surfaces, equipment, light fittings, ventilation vents and grills, drip trays, grease gullies etc. During Parliamentary recesses, when venues are closed, scheduled deep cleans of kitchens are required. These will usually take place during the summer and Christmas recesses. The Contractor will be essential in helping ensure the kitchens achieve their high level of food hygiene rating standards (Westminster Council).

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

Estimated value excluding VAT: 2 800 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 84 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

GSV1298

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.12.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The PQQ documents will be accessible at the following website http://in-tendhost.co.uk/parliamentuk

To access these documents select the tender reference GSV1298 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the In-Tend helpdesk via email: support@in-tend.com or call +44 1332869400 for further assistance. Please ensure that you allow yourself plenty of time when responding to this tender prior to the closing date of 12:00 noon on 18.12.2015. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRar.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.11.2015