Cleaning Services for Transport for London

The provision of cleaning and associated services across the Transport for London network.

United Kingdom-London: Cleaning and sanitation services

2015/S 152-281420

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House, 42- 50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
E-mail: fmcategoryteam@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Facilities Management Bundle 5 – General services including cleaning and associated activity.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

It is currently intended that the scope of our requirement will cover: The provision of cleaning and associated services across the Transport for London network (including stations, depots, head office facilities, bus stations and other sites and transport systems); The range of services provided will vary across the Transport for London network and shall include regular scheduled and reactive activities and shall include services such as; cleaning and deep cleaning of offices and other buildings, cleaning of depot grounds, stations, workshops, rolling stock, bus stations, window cleaning, washroom services, consumables and female sanitary services, graffitti removal, grounds maintenance (excluding weed control), multi service operatives (porterage and room setup). It is intended that 1 candidate, if suitable, will be awarded a contract. The contracting entity, however, reserves the right to award a contract, if suitable, in part to 1 or more candidates.

II.1.6)Common procurement vocabulary (CPV)

90900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is currently intended that the scope of our requirement will cover:
The provision of cleaning and associated services across the Transport for London network (including stations, depots, head office facilities, bus stations and other sites and transport systems);
The range of services provided will vary across the Transport for London network and shall include regular scheduled and reactive activities and shall include services such as;
Cleaning and deep cleaning of offices and other buildings
Cleaning of depot grounds, stations, workshops, rolling stock, bus stations
Window cleaning
Washroom services, consumables and female sanitary services
Graffitti removal
Grounds maintenance ( excluding weed control)
Multi Service operatives (porterage and room setup).
It is intended that 1 candidate, if suitable, will be awarded a contract. The contracting entity, however, reserves the right to award a contract, if suitable, in part to 1 or more candidates.
The lower end of the value range is representative of socpe currently expected to be awarded over the maximum duration of eight years. The upper end of the value range represents potential additional requirements that may be varied in before expiry of the contract.

II.2.2)Information about options

Options: yes
Description of these options: The duration of the contract will be for 5 (five) years with an option to extend for up to a further 3 (three) years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A bankers bond guaranteeing performance of the contract and/or ultimate holding company guarantee may be required. Details will be given in the invitation to tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be in pounds sterling (£) and will normally be made by means of electronic transfer. Details will be given in the invitation to tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the contract.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of the requirements will be set out in the invitation to tender document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A pre qualification questionnaire will be available to those submitting an expression of interest. In the event that the expression of interest is submitted by a group of companies as a single entity or group prior to contract, details of each member of the group shall be provided together with identification of the ‘lead’ company. Information relating to economic and financial capacity and technical capability shall be submitted for each group member. In the event that tenders are invited from a group of contractors, no amendment or substitution of any member of the group will be permitted unless with the prior approval of the Contracting Entity.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A pre qualification questionnaire will be available to those submitting an expression of interest.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: A pre qualification questionnaire will be available to those submitting an expression of interest.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

Periodic indicative notice

Notice number in the OJEU: 2015/S 72-128149 of 14.4.2015

IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The supply may be provided to TfL and/or its subsidiaries. Any part of TfL and/or any of its subsidiaries may award Contracts. The awarding authority reserves the right to withdraw from the procurement process and may award a contract in whole or in part, or not at all as a result of the competition called for by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.8.2015