Cleaning Services for Forestry Commission Bristol

Toilet, kitchen and office space cleaning at Westonbirt Arboretum 2015-2017.

United Kingdom-Bristol: Cleaning services

2014/S 205-363137

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
620 Bristol Business Park
For the attention of: Simon Hough
BS16 1EJ Bristol
UNITED KINGDOM
E-mail: simon.hough@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.forestry.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: forestry

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Toilet, kitchen and office space cleaning at Westonbirt Arboretum 2015-2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

*Please go to http://www.forestry.gov.uk/buyingandselling to download the tender document* We will be awarding a contract for provision of cleaning services at Westonbirt Arboretum, Tetbury, Gloucestershire. The contract is intended to be awarded in two lots:

— Lot 1: Will cover daily cleaning of all staff and public toilets, office spaces, staff kitchen and eating areas and the Great Oak Hall. It will also include provision of all cleaning equipment and supplies as well as all toilet paper and hand-towels as necessary;
— Lot 2: Will cover a quarterly clean of all windows on site, internal and external.
Our intention is to award this contract for a period of 1 year.
There will be an option to extend the contract by up to a further 2 years in total.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911200, 90911300

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Daily Cleaning

1)Short description

Daily cleaning of all staff and public toilets, office spaces, staff kitchen and eating areas and the Great Oak Hall. It will also include provision of all cleaning equipment and supplies as well as all toilet paper and hand-towels as necessary.

2)Common procurement vocabulary (CPV)

90910000, 90911200, 90911300

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Window Cleaning

1)Short description

Quarterly clean of all windows on site, internal and external.

2)Common procurement vocabulary (CPV)

90910000, 90911200, 90911300

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.12.2014 – 16:00

IV.3.4)Time limit for receipt of tenders or requests to participate

15.12.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Forestry Commission
EH12 7AT Edinburgh
UNITED KINGDOM

Body responsible for mediation procedures

Chartered Institute of Arbitrators
WC1a 2LP

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.10.2014