Cleaning Services Hull

Cleaning Services Hull

Hull College Group is seeking a cleaning services provider for some of its sites in Hull. A full list of sites is detailed in the Specification. UK-Hull: cleaning services

2012/S 61-099329

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hull College Group
Queens Gardens, Wilberforce Drive
HU1 3DG Hull

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Education
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Hull and surrounding area.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hull College Group is seeking a cleaning services provider for some of its sites in Hull. A full list of sites is detailed in the Specification.
The proposed contract will commence on 1.8.2012 and will be for an initial period of two years; following successful reviews the contract may be extended annually for a further two years, until 31.7.2016.
The specification provides detailed information on cleaning requirements and performance standards.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract has the option to extend for up to a further 24 months. The total estimated values stated in section II.1.4 include the option period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.8.2012. Completion 31.7.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and serveral liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the tender documents.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.4.2012 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1) The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any sellection of tenderers will be based soley on the criteria set out in the tender documents, and the contract will be awarded on the basis of the most economically advantageous tender;
2) The Hull College Group uses In-tend, an electronic tendering systems, for its formal tenders. Economic operators must be registered with In-tend in order to participate in this tender. Registration and use of In-tend is free and unrestricted.;

3) If an Interested Party’s documentation is accepted, the College cannot guarantee that the documents will remain confidential. The College may be obliged to disclose information provided by Interested Parties in response to this OJEU notice under the Freedom of Information Act 2000, all subordinate legislation made under this and the Environmental Information Regulations 2004 (“the Freedom of Information Legislation”). Interested Parties should be aware that the information they provide could be disclosed in response to a request under the Freedom of Information Legislation. The College will proceed on the basis of disclosure unless an appropriate exemption applies. Interested Parties should be aware that despite the availability of some exemptions, information may still be disclosed if the public interest in its disclosure outweighs the public interest in maintaining the exemption. No response to this PQQ and any subsequent invitation to tender documentation should be covered by a general statement regarding its overall confidentiality. Instead Interested Parties should highlight information in their responses which they consider to be commercially sensitive or confidential in nature, and should state the precise reasons why they consider this. The College accepts no liability for loss as a result of any information disclosed in response to a request under the Freedom of Information Legislation. The College will use reasonable endeavours to consult with Interested Parties over the release of information which is highlighted by them as commercially sensitive or confidential;
4) Trading names/invoicing: Where invoices will be rendered by, or payments made to, an entity whose title differs in any respect from the title in which the documentation is submitted, full details must be provided in a letter accompanying the documents. Failure to provide these details may result in rejection of the Interested Party’s application;
5) Interested Parties will be required to confirm acceptance of the College’s Standard Terms and Conditions of Contract. Failure to accept the College’s Terms and Conditions of Contract may result in Interested Parties being disqualified from taking any further part in this process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.3.2012