Cleaning Services for London Borough of Bexley

Cleaning Services for London Borough of Bexley

Provision of Cleaning Services – Woodside School.

United Kingdom-Bexleyheath: Office, school and office equipment cleaning services

2013/S 232-402861

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough Of Bexley
Civic Offices, Broadway
Contact point(s): Procurement Team
For the attention of: Sue Morton
DA6 7LB Bexleyheath
Telephone: +44 2030455123
Fax: +44 2030455462

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Tenders Portal
Internet address:

Tenders or requests to participate must be sent to: London Borough Of Bexley
Internet address:

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Cleaning Services – Woodside School.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
NUTS code UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Office, school and office equipment cleaning services. Provision of Cleaning Services Woodside Schools at Halt Robin Road, Belvedere, Kent and Colyers Lane, Erith Kent.
Halt Robin Road Site is a community special school catering for pupils with moderate learning difficulties aged between 7 and 16. There are approximately 200 pupils. The site consists of one Victorian building, a 1970 three story block, a 1970s gym, a standalone art room and a portacabin classroom.
Colyers Lane Site is a community special school catering for pupils with autism aged between 7 and 18. The school expect to have approximately 120 pupils. Currently the site is being refurbished and extended and this largely new building will be completed in Spring 2014.
A cleaning service for classrooms, libraries, staff rooms, toilets, first-aid rooms, changing rooms, cloakrooms, shower rooms, offices, communal areas and specialist rooms is required during the school term with deep cleans required during February Half Term and August . Bids are invited for one or both sites
The contract will run until 31.3.2017, with the option to extend up to a further 5 months. It is envisaged that the contract will commence on the 1.4.2014.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 41 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bonds, Parent Company Guarantee and Collateral warranties may be required and will be specified in the tender
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

GO Reference: GO-20131127-PRO-5294855

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough Of Bexley
Civic Offices, Broadway
DA6 7LB Bexleyheath
Telephone: +44 2030455123
Fax: +44 2030455462

Body responsible for mediation procedures

London Borough Of Bexley

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough Of Bexley
Civic Offices, Broadway
DA6 7LB Bexleyheath
Telephone: +44 2030455123
Fax: +44 2082946835

VI.5)Date of dispatch of this notice:27.11.2013