Cleaning Services Tender 2013

Cleaning Services Tender 2013

Stevenage Borough Council, East Hertfordshire District Council and North Herts District Council are jointly looking for a company / organisation to provide cleaning services, working to an output specification for a variety of assets.

UK-Stevenage: Cleaning services

2013/S 046-074538

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stevenage Borough Council
Daneshill House, Danestrete
For the attention of: Jo Lyn
SG1 1HN Stevenage
UNITED KINGDOM
Telephone: +44 1438242451
E-mail: procurement@stevenage.gov.uk

Internet address(es):

General address of the contracting authority: www.stevenage.gov.uk

Address of the buyer profile: http:\\supplyhertfordshire.g2b.info
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Herts District Council
Wallfields, Pegs Lane
SG13 8EQ Hertford
UNITED KINGDOM

North Herts District Council
Council Offices, Gernon Road
SG6 3JF Letchworth Garden City
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services Tender 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cleaning services. Building-cleaning services. Car park cleaning services. Office cleaning services. Stevenage Borough Council, East Hertfordshire District Council and North Herts District Council are jointly looking for a company / organisation to provide cleaning services, working to an output specification for a variety of assets (including office buildings, community buildings and car parks) which are owned and / or occupied by one of the three Councils. All assets are based in Hertfordshire. There is potential within the contract for the Councils to add / remove assets from their respective asset list during the term however at the time of this notice the number of assets are as follows: East Hertfordshire District Council = 3 x Office Buildings, North Hertfordshire District Council = 2 x Office Buildings, 2 x Car Parks, 2 x Museums (moving to 1 x museum from 2014), 2 x Community Halls, 1 x Museum Resource Centre, Stevenage Borough Council = 3 x Office Buildings, 1 x Museum, 1 x Lift (at Railway Station), 3 x Children/Play Centres.
II.1.6)Common procurement vocabulary (CPV)

90910000, 90911200, 90914000, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Stevenage Borough Council, East Herts District Council and North Herts District Council are jointly procuring and will select a single supplier based on the award criteria identified in the tender documents. Each Council will sign its own contract with the successful tenderer and shall manage its own contract during the term. The contracts shall be for a period of 5 years (with a break clause option from the anniversary of the third year and an option to extend for up to a further 24 months). The contracts are envisaged to commence from 1 October 2013. The estimated total value across the contracts for the 5 years plus up to 24 month extension is between £1,500,000 and £2,000,000 excluding VAT.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and / or suitable performance bond or bank guarantee to secure and advance payments / warranty or maintenance as appropriate / performance of the services.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment to the Supplier will be in Pounds Sterling and will normally be required to be made by means of electronic transfer. Full details will be given in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It is required that any contract awarded be entered into by a single legal entity on the part of the successful tenderer. Any legal entity which as a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Questionnaire
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required: As detailed in the Pre-Qualification Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required:
As detailed in the Pre-Qualification Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As detailed in the Pre-Qualification Questionnaire
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In a restricted process the number of parties invited to tender is subject to pre-qualification. The Councils reserve the right not to award any contract and to terminate the procurement at any stage. The Councils accept no responsibility for any costs of preparation or submission of tenders.
To participate in this tender opportunity you will need to either click on the links to Delta below or follow these instructions :
Step 1: Registering with Supply Hertfordshire.
You will need to register on http://supplyhertfordshire.g2b.info/hpf/ thereafter you will be issued with a user name and password. (If you have already registered with Delta or Supply Hertfordshire please follow the link above where you can log on with your existing user name, if you have registered and forgotten your user name and password please click on the forgotten password link below the login box.) Please keep your user name and password secure and do not pass it to any third parties.

Step 2: Completing your PQQ
To complete the PQQ for this tender you will need to go into the Response Manager area and enter the access code: GN5HNVN9AN
You will then be able to download the PQQ and complete. The PQQ will be available from the Delta system as soon as the OJEU contract reference has been confirmed. Any supporting documents should be cross referenced to the relevant question. If the Councils require further information concerning your application your organisation will be contacted, however please ensure that you provide full details and answer all questions as the Councils reserve the right not to ask applicants for further information or clarification.
Step 3. Uploading your completed PQQ
Once you have completed your PQQ for this tender exercise you must ‘upload’ your completed response into the tender box (Access Code: GN5HNVN9AN). Please make sure you have submitted your completed PQQ to the correct Access Code and give yourself sufficient time to carry out the upload. The Councils will not be held accountable for any errors made in submitting your completed PQQ. If you are experiencing problems please contact the Delta Helpdesk via E-mail at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 9am – 5pm for assistance.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stevenage:-Cleaning-services./GN5HNVN9AN

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/GN5HNVN9AN

GO Reference: GO-201331-PRO-4623846

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please see Section VI 4.2
.
.
UNITED KINGDOM

Body responsible for mediation procedures

Please see section VI 4.2
.
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging of any appeal is given by the Remedies Directive (2007/66/EC) also known as the Public Contracts (Amendment) Regulations 2009 (SI2009/2992)
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.3.2013