Cleaning Services Tender Altrincham

Cleaning Services Tender Altrincham

Cleaning Services to an Academy Girls Grammar School of – 1 050 Pupils including 260 in the 6th Form.

United Kingdom-Altrincham: School cleaning services

2014/S 070-120911

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Loreto Grammar School
Dunham Road
Contact point(s): Watson Lennard & Payne Ltd, Henlle Barn, Henlle Lane, Westonrhyn, Oswestry, SY11 3EN
For the attention of: Doreen Harris
WA14 RAH Altrincham
UNITED KINGDOM
Telephone: +44 1691657647 / +44 7590963967
E-mail: doreen.harris@thefoodserviceconsultancy.co.uk
Fax: +44 1691657647

Further information can be obtained from: Watson Lennard and Payne Ltd,
Henlle Barn, Henlle Lane, Weston Rhyn
For the attention of: Doreen Harris
SY11 3EN Oswestry
UNITED KINGDOM
Telephone: +44 1691657647 / +44 7590963967
E-mail: doreen.harris@thefoodserviceconsultancy.co.uk
Fax: +44 1691657647

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Loreto Grammar School, Dunham Road, Altincham, Cheshire, WA14 4AH.
NUTS code: UKD62.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 100 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cleaning Services to an Academy Girls Grammar School of – 1 050 Pupils including 260 in the 6th Form.
II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

School seeking proactive management of the Cleaning Services and overall value for money.
Estimated value excluding VAT: 100 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment following rendition of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Companies must be able to demonstrate experience and expertise in the sector and currently operate within a 50-mile radius of the location. Shortlisting for tenders will be subject to financial status and suitable references plus demonstration of quality assurance procedures.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Abbreviated copies of the last 3 years’ audited accounts required at enquiry stage.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Minimum 3 years experience in the sector.
Parties will be able to demonstrate standards via client references and site visits, together with information regarding standards of compliance to government legislative requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Parties must be able to demonstrate compliance with all relevant legislation.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Selection for formal tendering process will be by evaluation of experience, reputation in the sector, financial standing, evidence of operational activity within a 50-mile radius of the contract location and compliance with prevailing legislation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40 %

2. Depth of experience. Weighting 15 %

3. References/Quality Assurance procedures. Weighting 40 %

4. Policies and procedures. Weighting 5 %

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.5.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: None.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 3.6.2014 – 12:00
Place:

Loreto Grammar School.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Governor(s), Business Manager, Head Teacher.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

II.1.4) Information on framework agreement:
Estimated total value of purchases for the entire duration of the framework agreement:
Estimated value excluding VAT 100 000 GBP per annum.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Governing Body of Loreto Grammar School
Dunham Road
WA14 4AH Altrincham
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Reference to governing body within 14 days of decision or shortlisting.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2014