Cleaning Services Tender Birmingham

Cleaning Services Tender Birmingham

Procurement of Cleaning Services for Communal Areas in Supported Housing and for Internal and External Window Cleaning.

United Kingdom-Birmingham: Accommodation, building and window cleaning services

2014/S 058-097615

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

St Basils
120 Heath Mill Lane, Deritend
For the attention of: Gordon Malcolm
B9 4AX Birmingham
UNITED KINGDOM
Telephone: +44 1215153831
E-mail: stbasilsprocurement@arkconsultancy.co.uk
Fax: +44 1215153923

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Procurement of Cleaning Services for Communal Areas in Supported Housing and for Internal and External Window Cleaning.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Majority of Services in Birmingham with small percentage in Worcestershire.
NUTS code UKG,UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract(s) will cover the provision of cleaning services for communal areas (kitchens, bathrooms, stairs, lobbies, corridors etc.) within supported housing and also internal and external window cleaning.
II.1.6)Common procurement vocabulary (CPV)

90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contracts will run for an initial period of five years with the option to extend them for a further five years. The estimated annual values are GBP 60 000 to GBP 70 000 per annum for Cleaning Services and GBP 13 000 to GBP 15 000 per annum for Window Cleaning. The total value of the contracts over the potential 10 year Contract Term is GBP 730 000 to GBP 850 000 (Net of VAT).
Estimated value excluding VAT:
Range: between 730 000 and 850 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Subject to performance, there will be the option to extend the initial 5 Year Term by a further 5 Years, to a total term of 10 Years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cleaning of communal areas in supported housing accommodation

1)Short description

This Lot includes for the cleaning of all communal areas, including kitchens, bathrooms, staff offices, corridors, stairways, entrances, stores etc.
2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

The required services are valued in the range of GBP 60 000 to GBP 70 000 per annum excluding VAT. The value over the potential full term of 10 years would be between GBP 600 000 and GBP 700 000.
Estimated value excluding VAT:
Range: between 600 000 and 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Internal and external window cleaning

1)Short description

This Lot includes for the provision of window cleaning to the external windows of supported housing accommodation and to the internal windows in communal areas.
2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

The required services are valued in the range of GBP 13 000 to GBP 15 000 per annum excluding VAT. The value over the potential full term of 10 years would be between GBP 130 000 and GBP 150 000.
Estimated value excluding VAT:
Range: between 130 000 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Full details of requirements will be set out in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of conditions of financing and payment will be set out in the Invitation to Tender and the Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and Severally Liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The selected Service Provider will be required to offer a TUPE transfer to all qualifying staff currently engaged upon the contract.
All operatives employed upon the contract must have passed an appropriate Disclosure and Barring Service assessment (DBS).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All respondents will be asked to confirm in their Pre-Qualification Questionnaire response that none of the conditions set out in Article 45 of Directive 2004/18/EC apply to their organisation or expression of interest.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Respondents will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Respondents will be required to complete a Pre-Qualification Questionnaire consistent with the provisions of Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.4.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.5.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The services will be priced as two Lots with the potential that both Lots could be awarded to a single Service Provider under one contract subject to tender assessment.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Not identified at this stage.

Body responsible for mediation procedures

Not identified at this stage.

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the requirements of Regulation 32, 32A and Part 9 of the Public Contract Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Ark Housing Consultancy LLP
Unit 1, 14 Hylton Street
B18 6HN Birmingham
UNITED KINGDOM
Telephone: +44 1215153831
Fax: +44 1215153923

VI.5)Date of dispatch of this notice:20.3.2014