Cleaning Services Tender East Kent

Cleaning Services Tender East Kent

We require a contractor to carry out cleaning and estate services in our East Kent properties and the surrounding area.

United Kingdom-Kent: Cleaning services

2019/S 239-586940

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Town and Country Housing
Postal address: Monson House, Monson Way, Tunbridge Wells
Town: Kent
NUTS code: UKJ44
Postal code: TN1 1LQ
Country: United Kingdom
E-mail: daniel.bott@tch.org.uk
Telephone: +44 1892501480
Internet address(es):Main address: https://www.tchg.org.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Kent:-Cleaning-services./587HV3R8CX
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Town and Country Housing and East Kent Cleaning Services

Reference number: TCH ES 2020

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

We require a contractor to carry out cleaning and estate services in our East Kent properties and the surrounding area. All properties and areas affected by this service are to be maintained to a minimum of a ‘B’ standard, as specified in the House Mark Photobook.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ44
Main site or place of performance:

East Kent.

II.2.4)Description of the procurement:

We require somebody to provide cleaning and estate services to properties within our East Kent housing stock and the surrounding areas. All areas covered by this service are to be maintained to a minimum of a B standard, at all times, as specified within the House Mark Photobook. The contract is for a fixed period of 3 years, with the option to extend for a further 2 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

Upon satisfactory performance of the contract the employer, at its sole discretion, may extend the contract for a further 2 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

— 92% of estates that meet A or B quality standard for cleaning,

— 92% of estates that meet A or B quality standard for grounds maintenance,

— 94% resident satisfaction with the service.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/01/2020

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Kent:-Cleaning-services./587HV3R8CX

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/587HV3R8CX

Go Reference: GO-20191210-PRO-15668785

VI.4)Procedures for review

VI.4.1)Review body

Official name: Town and Country Housing
Postal address: Monson House, Monson Way, Tunbridge Wells
Town: Kent
Postal code: TN1 1LQ
Country: United Kingdom
Telephone: +44 1892501480
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/12/2019