Cleaning Services Tender – High Wycombe, Buckinghamshire

Cleaning Services Tender – High Wycombe, Buckinghamshire

To provide cleaning services for Wycombe High School.

United Kingdom-High Wycombe: School cleaning services

2020/S 070-167802

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Wycombe High School
Postal address: Marlow Road
Town: High Wycombe
NUTS code: UKJ13
Postal code: HP11 1TB
Country: United Kingdom
Telephone: +44 1494523961
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Official name: RM&C Consultants Limited
Postal address: 450 Brook Drive
Town: Reading
NUTS code: UKJ11
Postal code: TN17 3EG
Country: United Kingdom
Telephone: +44 7786312805Internet address(es):Main address:

Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Wycombe High School

Reference number: RM&C/2020/WHS/282

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Currently managed by Ecocleen Services Limited the school is placing their cleaning services to competitive tender and are inviting professional cleaning organisations to bid for the contract with the intention of awarding the contract following due process by Wednesday 24 June 2020; with a contract start date of 1 September 2020.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ13

II.2.4)Description of the procurement:

School Address

Wycombe High School Marlow Road, High Wycombe, Buckinghamshire, HP11 1TB

Tel. +44 01494523961

6.0 Current service provider:

Currently managed by Ecocleen Services Limited the school is placing their cleaning services to competitive tender and are inviting professional cleaning organisations to bid for the contract with the intention of awarding the contract following due process by Wednesday 24 June 2020; with a contract start date of 1 September 2020;

7.0 School details:

— total pupil numbers: 1 308 (girls school),

— total staff numbers: 134,

— estimated m2: 10 292.

8.0 Basic objectives of tender:

— effective cover for staff absence that is not reliant on extended hours of site cleaners,

— the school is keen to ensure the input hours are provided and requires lost hours to be made up in consultation with the supervising officer,

— regular visits from the contracts manager who will liaise with the on-site cleaning staff to monitor the quality of the daily cleaning and report to the supervising officer before leaving site,

— clearly defined cleaning hours that meet the routine of the school and that are adhered to by all staff (can be different for holiday periods) and around major school events e.g.: open evenings,

— regular stock checks of materials, including review of suitability of products used,

— regular inspection and maintenance/replacement of the contractor’s equipment,

— any damage or issues to toilet facilities to include: toilets, urinals, seats, walls, sinks, taps, cubicles and mirrors not working or any other issues must be reported to the cleaning supervisor and then precise details communicated to the facilities manager so they can plan to rectify these,

— regular training and development/motivation of staff and effective induction of new staff.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

A 3-year contract with option to extend for 2 further years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/05/2020
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/05/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

NOTE: To register your interest in this notice and obtain any additional information, please visit the myTenders website at:


(MT Ref:219413)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
Telephone: +44 3450103503Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: