Cleaning Services Tender – Lambeth School’s Cluster

Cleaning Services Tender – Lambeth School’s Cluster

The Lambeth School’s Cluster is merely the working name given to the 4 participating schools for sole purpose of conducting the procurement exercise and as such each school remains independent of one another.

United Kingdom-London: School cleaning services

2020/S 091-218515

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Sudbourne Primary School
Postal address: Hayter Road, Brixton
Town: London
NUTS code: UKI
Postal code: SW2 5AP
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880

Internet address(es):Main address: https://www.sudbourne.com/

I.1)Name and addresses

Official name: Loughborough Primary School
Postal address: 44 Minet Road
Town: London
NUTS code: UKI
Postal code: SW9 7UA
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.ukInternet address(es):Main address: https://www.loughboroughprimarylambeth.org.uk/

I.1)Name and addresses

Official name: Effra Early Years’ Centre
Postal address: 35 Effra Parade
Town: London
NUTS code: UKI
Postal code: SW2 1P
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.ukInternet address(es):Main address: https://effra.lambeth.sch.uk/

I.1)Name and addresses

Official name: Maytree Nursey School & Children’s Centre
Postal address: 4 Allingham Road
Town: London
NUTS code: UKI
Postal code: SW4 8EG
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.ukInternet address(es):Main address: https://www.maytree-nursery.lambeth.sch.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/tenders/UK-UK-London:-School-cleaning-services./J3M223RN52
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Lambeth School’s Cluster — Cleaning Services Tender

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

The Lambeth School’s Cluster is merely the working name given to the 4 participating schools for sole purpose of conducting the procurement exercise and as such each school remains independent of one another.

The schools involved are:

LOT A:Sudbourne Primary School

LOT B: Loughborough Primary School

LOT C: Effra Early Years’ Centre; Maytree Nursey School & Children’s Centre

With all schools in close proximity within the London borough of Lambeth, there is strong potential for a single Supplier to provide the cleaning services to all 4 participating schools within the Lambeth Schools Cluster. However, as each school wishes to reserves the right to select its own supplier the process has been split into LOTS and as such requires Suppliers to complete a separate Selection Questionnaires for each LOT.

II.1.5)Estimated total value

Value excluding VAT: 520 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

LOT A — Sudbourne Primary School

Lot No: A

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London

II.2.4)Description of the procurement:

Sudbourne Primary School forms part of the Lambeth School’s Cluster which is the working name given to the 4 participating schools that have grouped together for sole purpose of conducting the procurement of cleaning services and as such each school is independent of one another.The school has approximately 350 children of mixed gender aged 3-11 years. The school has been given the go-ahead by The London Borough of Lambeth Planning Authorities for an additional 360 pupil places with the creation of a split site school, expanding from 1.5FE to 3FE. It is anticipated that the new building will be complete within the initial term of the purposed new cleaning contract.

Suppliers should note that the contract maybe awarded either on a group or single site basis with each school reserving the right to appoint its own supplier. Subject to COVID 19 restrictions it is anticipated that the contract shall commence on the 1st January 2021 for a period of three years on a fixed price basis. Over the 3 years, the turnover at Sudbourne Primary School is estimated at GBP 150 000.

The appointed Supplier will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Supplier should have suitable experience and expertise of successfully managing the TUPE process and should also have a strong operational base in London with adequate local contract support and operational flexibility to ensure cleaning standards are consistently maintained.

Ultimately, it is important that the Supplier can demonstrate a proven ability to deliver productivity and efficiencies through the sustained quality and ‘best value’ to each school.

Other LOTS

If Suppliers wish to bid for the remaining schools in the Lambeth Schools Cluster then they are required to complete the Selection Questionnaire connected to each of the other LOTS

LOT B

Loughborough Primary School

LOT C

Effra Early Years’ Centre

Maytree Nursey School & Children’s Centre

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2023
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/J3M223RN52

II.2)Description

II.2.1)Title:

LOT B — Loughborough Primary School

Lot No: B

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London

II.2.4)Description of the procurement:

Loughborough Primary School forms part of the Lambeth School’s Cluster which is the working name given to the 4 participating schools that have grouped together for sole purpose of conducting the procurement of cleaning services and as such each school is independent of one another.

The school has approximately 420 children of mixed gender aged between 3-11 years.

With all schools in close proximity within the London borough of Lambeth, there is strong potential for a single Supplier to provide the cleaning services to all 4 participating schools within the Lambeth Schools Cluster. However, as each school wishes to reserves the right to select its own supplier the process has been split into LOTS and as such requires Suppliers to complete a separate Selection Questionnaires for each LOT.

Suppliers should note that the contract maybe awarded either on a group or single site basis with each school reserving the right to appoint its own supplier. Subject to COVID 19 restrictions it is anticipated that the contract shall commence on the 1st January 2021 for a period of three years on a fixed price basis. Over the 3 years, the turnover at Loughborough Primary School is estimated at GBP 185 000.

The appointed Supplier will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Supplier should have suitable experience and expertise of successfully managing the TUPE process and should also have a strong operational base in London with adequate local contract support and operational flexibility to ensure cleaning standards are consistently maintained.

Ultimately, it is important that the Supplier can demonstrate a proven ability to deliver productivity and efficiencies through the sustained quality and ‘best value’ to each school.

Other LOTS

If Suppliers wish to bid for the remaining schools in the Lambeth Schools Cluster then they are required to complete the Selection Questionnaire connected to each of the other LOTS.

LOT A

Sudbourne Primary School

LOT C

Effra Early Years’ Centre

Maytree Nursey School and Children’s Centre

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2023
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard,those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/SH4V279663

II.2)Description

II.2.1)Title:

LOT C — Effra Early Years’ Centre and Maytree Nursey School and Children’s Centre

Lot No: C

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

London

II.2.4)Description of the procurement:

Effra Early Years’ Centre and Maytree Nursey School and Children’s Centre forms part of the Lambeth School’s Cluster which is the working name given to the 4 participating schools that have grouped together for sole purpose of conducting the procurement of cleaning services and as such each school is independent of one another.

Effra Early Years’ Centre

The school has approximately 140 pupils of mixed gender aged between 2-5 years. Effra Early Years’ Centre is part of the Lambeth Nursery Schools’ Federation

Maytree Nursey School and Children’s Centre

The school has approximately 100 children of mixed gender aged between 2-4 years. Maytree Nursery Schools and Children’s Centre is also part of the Lambeth Nursery Schools’ Federation

Suppliers should note that the contract maybe awarded either on a group or single site basis with each school reserving the right to appoint its own supplier. Subject to COVID 19 restrictions it is anticipated that the contract shall commence on the 1st January 2021 for a period of three years on a fixed price basis. Over the 3 years, the turnover at Effra Early Years’ Centre and Maytree Nursey School and Children’s Centre is estimated at GBP 185 000.

The appointed Supplier will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Supplier should have suitable experience and expertise of successfully managing the TUPE process and should also have a strong operational base in London with adequate local contract support and operational flexibility to ensure cleaning standards are consistently maintained

Ultimately, it is important that the Supplier can demonstrate a proven ability to deliver productivity and efficiencies through the sustained quality and ‘best value’ to each school.

With all schools in close proximity within the London borough of Lambeth, there is strong potential for a single Supplier to provide the cleaning services to all 4 participating schools within the Lambeth Schools Cluster. However, as each school wishes to reserves the right to select its own supplier the process has been split into LOTS and as such requires Suppliers to complete a separate Selection Questionnaires for each LOT.

Other LOTS

If Suppliers wish to bid for the remaining schools in the Lambeth Schools Cluster then they are required to complete the Selection Questionnaire connected to each of the other LOTS

LOT A

Sudbourne Primary School

LOT B

Loughborough Primary School

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2023
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/9X63FCR3B8

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/06/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/07/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-London:-School-cleaning-services./J3M223RN52

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/J3M223RN52

GO Reference: GO-202057-PRO-16512015

VI.4)Procedures for review

VI.4.1)Review body

Official name: Sudbourne Primary School
Town: London
Postal code: SW2 5AP
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/05/2020