Cleaning Services Tender – Southampton Solent University

Cleaning Services Tender – Southampton Solent University

The University has a requirement to appoint a Supplier for Cleaning and Associated Services. 

United Kingdom-Southampton: Accommodation, building and window cleaning services

2018/S 162-370588

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southampton Solent University
East Park Terrace
SO14 0YN
United Kingdom
Contact person:
Telephone: +44 2382013872
NUTS code: UKJ
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Cleaning Services

Reference number: 18.EF.28

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University has a requirement to appoint a Supplier for Cleaning and Associated Services. The University is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the “Regulations”). Solent University estate is divided into four main sections — City Campus Academic, City Residences, Warsash Campus Academic and Satellite Sites. The University requires a hybrid specification including both output and input based cleaning requirements, which will be further detailed within the specification.

II.1.5)Estimated total value

Value excluding VAT: 6 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

II.2.4)Description of the procurement:

A range of cleaning services to be delivered as per the specification document.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Option to extend for up to 2 years in 1 year increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As defined in the Tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 27/09/2018
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Requests for clarifications can only be requested via the In-Tend portal correspondence facility. The University of Southampton is not bound to accept the lowest offer or any tender in full or in part. In accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this Notice.

If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number detailed in Section IV.3.1 of this Notice. Further instructions for the submission of tender are below (please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend). To submit your return, please follow the instructions below:

1) login;

2) my Tenders;

3) View Tender Details;

4) View Documents;

5) Browse and Upload each part of your response;

6) once all your response documents are uploaded and displayed in the — My Documents for Return — use — Submit My Return. Expressions of Interest must be by way of completion and return of the Invitation to Tender document via the Intend portal by the date/time specified in IV.3.4. Due to the nature of this service/requirement it was not deemed suitable to be split into lots.

VI.4)Procedures for review

VI.4.1)Review body

Solent University
SO14 0YN
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: