Cleaning Services Tender Sussex and Hampshire

Cleaning Services Tender Sussex and Hampshire

A company is being sought to deliver cleaning services across the Saxon Weald estate which includes a broad range of properties spanning Sussex and Hampshire including Retirement Schemes, communal spaces of General Needs Blocks and Corporate Offices.

United Kingdom-Horsham: Cleaning services

2014/S 167-298042

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Saxon Weald Homes Ltd
Saxon Weald House, 38-42 Worthing Road, Horsham, West Sussex
For the attention of: Dawn Kennett
RH12 1DT Horsham
UNITED KINGDOM
Telephone: +44 1403226000
E-mail: cleaning@saxonweald.com
Fax: +44 1403226100

Internet address(es):

General address of the contracting authority: http://www.saxonweald.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract to provide cleaning services across the Saxon Weald estate, which includes a broad range of properties spanning Sussex and Hampshire including retirement schemes, communal spaces of general needs blocks and corporate offices.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: UK J21
UK J22
UK J24
UK J32
UK J33
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is seeking a suitably experienced and financed company who is able to deliver a programme of Scheduled Cleaning Services and Reactive Cleaning Services, although the latter forms a small element to the overall contract requirement.
A company is being sought to deliver cleaning services across the Saxon Weald estate which includes a broad range of properties spanning Sussex and Hampshire including Retirement Schemes, communal spaces of General Needs Blocks and Corporate Offices.

To Express an interest in tendering for this contract, in the first place e-mail cleaning@saxonweald.com to obtain the Pre-qualification Questionnaire (PQQ).

II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contract will commence on 1.4.2015 and will be for a period of 3 years with a maximum of 2 years extension subject to annual review after year 3.
Estimated value excluding VAT:
Range: between 400 000 and 550 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees, warranties and/or deposits may be required by the Authority and details will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority is committed to promoting environmental and social sustainability. As such the framework will include conditions relating in particular to social and environmental matters.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Interested parties will be required to complete a pre-qualification questionnaire (PQQ) copies of the PQQ can be requested from the contact point as set out in Section I.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties will be required to complete a pre-qualification questionnaire (PQQ) copies of the PQQ can be requested from the contact point as set out in Section I.
Minimum level(s) of standards possibly required: Each submitted PQQ will be evaluated against the criteria set out in this document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties will be required to complete a pre-qualification questionnaire (PQQ) copies of the PQQ can be requested from the contact point as set out in Section I.
Minimum level(s) of standards possibly required:
Each submitted PQQ will be evaluated against the criteria set out in this document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: The criteria stated in the specifications, in the invitation to tender (ITT) or in the descriptive document or negotiation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2009/S 170-245838 of 4.9.2009

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority reserves the right to cancel the procurement at any time and not to proceed with the award of a contract or part there of at any stage of the procurement process.
Tenderers should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to the contract.

Further information on the Authority can be found at http://www.saxonweald.com

A company is being sought to deliver cleaning services across the Saxon Weald estate which includes a broad range of properties spanning Sussex and Hampshire including Retirement Schemes, communal spaces of General Needs Blocks and Corporate Offices.
The Authority is seeking a suitably experienced and financed company who is able to deliver a programme of Scheduled Cleaning Services and Reactive Cleaning Services, although the latter forms a small element to the overall contract requirement.
External window cleaning for all sites is included within the scope of this contract. Internal cleaning of all communal windows, but not private residences, is also required. Waste removal within Residential Schemes and Corporate Offices also forms a part of this contract, however the commercial removal of waste from sites is undertaken by a third party. Dealing with feminine hygiene is not part of this contract and the provision of deep cleaning to the commercial kitchens in a number of the Extra Care Schemes is also outside this contract.
A detailed Service Specification will be issued as part of the next stage of this procurement to those selected to respond to the Invitation to Tender document following the PQQ stage.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2014