Cleaning Services Tender York

Cleaning Services Tender York

Cleaning of School Buildings Complex for a 3 year period from 1.8.2014 to 31.7.2017 with the option to extend at the request of the School only, not the Contractor, for a further year.

United Kingdom-York: Office, school and office equipment cleaning services

2014/S 066-113130

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

York High School
Cornlands Road
Contact point(s): York High School
For the attention of: Mr Ian Parnaby
YO243WZ York
UNITED KINGDOM
Telephone: +44 1904555500
E-mail: reception@yorkhighschool.co.uk
Fax: +44 1904788998

Internet address(es):

General address of the contracting authority: http://www.yorkhighschool.co.uk

Address of the buyer profile: http://www.yorkhighschool.co.uk

Electronic access to information: http://www.yorkhighschool.co.uk

Electronic submission of tenders and requests to participate: http://www.yorkhighschool.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: York High School
Cornlands Road
Contact point(s): cleaning@yorkhighschool.co.uk
For the attention of: Mr Ian Parnaby
YO243WZ York
UNITED KINGDOM
Telephone: +44 1904555500
E-mail: reception@yorkhighschool.co.uk
Fax: +44 1904788998
Internet address: http://www.yorkhighschool.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of cleaning services for the School complex.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: York High School.
NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cleaning of School Buildings Complex for a 3 year period from 1.8.2014 to 31.7.2017 with the option to extend at the request of the School only, not the Contractor, for a further year.
All areas and all furniture, fixtures, fittings and other things required by this contract to be cleaned, shall be cleaned to the relevant standard, as set out in this part of the Specification (General Cleaning Specification).
II.1.6)Common procurement vocabulary (CPV)

90919000, 90919300, 90910000, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Specification refers to the Cleaning of School Buildings Complex for a 3 year period from 1.8.2014 to 31.7.2017 with the option to extend at the request of the School only, not the Contractor, for a further year.
Estimated value excluding VAT:
Range: between 1 and 160 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee or performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

One month in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Payment is to be made dependent on performance defined by the contractor in their tender submission.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As required by the pre qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 3 years accounts and financial proforma included in the pre qualification questionnaire.
Minimum level(s) of standards possibly required: Annual turnover at least twice the value of the contract.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Questions as defined in the pre qualification questionnaire and relevant references.
Minimum level(s) of standards possibly required:
Scoring mechanism will be defined in the instructions for the pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Scoring mechanism as defined in the PQQ instructions.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Contract documentation can be obtained from the York High School website www.yorkhighschool.co.uk. This will provide e-mail addresses to which enquiries should be sent and a separate address for submissions.

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

York High School Governing Body
Cornlands Road, Acomb
YO243WZ York
UNITED KINGDOM
E-mail: reception@yorkhighschool.co.uk
Telephone: +44 1904555500
Internet address: http://www.yorkhighschool.co.uk
Fax: +44 1904788988

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: 14.7.2014.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.3.2014