Cleaning Tender Fife

Cleaning Tender Fife

Provision of a house clearance, cleaning and minor repairs service..

UK-Glenrothes: accommodation cleaning services

2012/S 92-152583

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fife Council
Fife House, North Street
For the attention of: Clair Lawrence
KY7 5LT Glenrothes
Telephone: +44 8451555555-445946
Fax: +44 1592583109

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: Fife Council
Fife House – 2nd Floor West, North Street
Contact point(s): Finance & Procurement
For the attention of: Clair Lawrence
KY7 5LT Glenrothes
Telephone: +44 8451555555-445946
Fax: +44 1592583109

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Fife Council
Fife House – 2nd Floor West, North Street
Contact point(s): Finance & Procurement
For the attention of: Clair Lawrence
KY7 5LT Glenrothes
Telephone: +44 8451555555-445946
Fax: +44 1592583109
Internet address:

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a house clearance, cleaning & minor repairs service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Within Fife.
NUTS code UKM22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The main requirements of this Contract are to provide a high turnover clearance, cleaning and practical support services to meet the demands and requirements of Fife Council’s Housing and Neighbourhood services, who require to reallocate void properties, including houses/flats, shared flats and hostels.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As per tender specification.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.8.2012. Completion 31.7.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Service (including):. Weighting 50

3. Demonstration. Weighting 40

4. Reporting & tracking. Weighting 10

5. Environmental responsibility. Weighting 15

6. Health & safety considerations. Weighting 15

7. Methodology for service provision. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 20.6.2012 – 17:00


Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 Officers from Fife Council

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tenders must be returned electronically in the secure postbox provided for this purpose. Guidance on this process can be found in the Tender Completion Guidance page uploaded on this site with the tender document.
(SC Ref:228226).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

John Cosgrove – Procurement and Supplies Manager
Fife House – 2nd Floor West Wing, North Street
KY7 5LT Glenrothes

VI.5)Date of dispatch of this notice:11.5.2012