Cleaning Tender Worcestershire

Cleaning Tender Worcestershire

This is a fantastic opportunity for us to work with suppliers who will share our motivation to achieve our service objectives, during one of our most exciting revenue periods. England and Scotland.

UK-Worcester: accommodation cleaning services

2012/S 76-125611

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sanctuary Housing Association
Chamber Court, Castle Street
Contact point(s): Group Procurement
For the attention of: Lorna Caines
WR1 3ZQ Worcester
UNITED KINGDOM
Telephone: +44 1905334365
E-mail: group.procurement@sanctuary-housing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Deep cleaning services for Sanctuary Management Services Ltd.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Scotland (Dundee, Glasgow & Edinburgh). England (London).
NUTS code UKM,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 27
Duration of the framework agreement

Duration in months: 36

II.1.5)Short description of the contract or purchase(s)

Sanctuary management services provides and manages a number of student accommodation sites in England and Scotland. During the summer vacation period (June to September), Sanctuary Management Services operates an accommodation service to the wider public. To ensure we attract the highest possible revenue during this period, each site, to varying degrees are subjected to a thorough clean (referred to here on, as ‘deep cleaning or a deep clean’). Our needs vary year on year, so this tender opportunity is suited to suppliers who can respond to fluctuations in demand and high volume deep cleaning commitments.
This is a fantastic opportunity for us to work with suppliers who will share our motivation to achieve our service objectives, during one of our most exciting revenue periods.
Our primary focus for this tender opportunity is to attract experienced suppliers who will have the capacity to deep clean at high volumes, bedrooms, kitchens and other internal communal areas, potentially over a restricted number of days. Our requirements per site will vary, for example we may require the deep cleaning of 10 to 50 bedrooms within a couple of days or 50 % of a lot/block within a week. The volume of deep cleaning required is subject to a number of facts, many of which inhibits our ability to guarantee defined levels of work per site (with the exception of our Edinburgh site). This opportunity will therefore be based on a call off arrangement (i.e. deep cleaning services to be provided as and when required).
A list of sites (lots) by location and anticipated volume of work is given within the tender documents.
Supplies may bid for one or more Lots. We will aim to award 1 or up to 3 suppliers per lot (as appropriate, to cover each site).
II.1.6)Common procurement vocabulary (CPV)

90911100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The annual contract value is between £1000 and £236,000, per 12 month period. This covers the combined spend across all sites/Lots. See the tender documents for a breakdown of annual contract value per Lot. You may apply for 1 or more Lots.
Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1 – London E1 5NN

1)Short description

2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 16 000,00 and 21 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 2 Lot title: Lot 2 – London SE1 0BW

1)Short description

2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 17 000,00 and 22 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 3 Lot title: Lot 3- London EC3 4SX

1)Short description

2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000,00 and 2 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 4 Lot title: Lot 4 – London WC1X 9EH & E1 6HQ

1)Short description

Two site locations.
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 91 000,00 and 116 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 5 Lot title: Lot 5 – London N1 9NF

1)Short description

2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000,00 and 10 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 6 Lot title: Lot 6 – London N16 9QH

1)Short description

2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 11 000,00 and 15 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 7 Lot title: Lot 7 – Scotland – Dundee DD1 4LA, DD1 5EN & DD1 5NN

1)Short description

Four sites, two at postcode DD1 5EN.
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 5 000,00 and 10 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 8 Lot title: Lot 8 – Glasgow G12 0PR, G3 8NH, G3 8PE & G20 7SB

1)Short description

Five sites two at post code G3 8NH.
2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 20 000,00 and 25 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 9 Lot title: Lot 9 – Edinburgh EH21 6UD

1)Short description

2012 deep cleaning to commence from 9 June over a two week period: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 12 000,00 and 15 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 10 Lot title: Lot 10 – All Lots for Scotland

1)Short description

2012 deep cleaning to commence early June: planned/short notice work. For Lot 9 Edinburgh, 2012 deep cleaning to commence from 9 June over a two week period.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 37 000,00 and 50 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 11 Lot title: Lot 11 All Lots for England

1)Short description

2012 deep cleaning to commence early June: planned/short notice work.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 141 000,00 and 186 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September).
Lot No: 12 Lot title: Lot 12 All Lots

1)Short description

2012 deep cleaning to commence early June: planned/short notice work. For Lot 9 Edinburgh, 2012 deep cleaning to commence from 9 June over a two week period.
Suppliers are expected to provide cleaning material and equipments.
See tender documents.
2)Common procurement vocabulary (CPV)

90911100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 178 000,00 and 236 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Each framework agreement will be for 12 months, commencing during June 2012: with the option to extend for up to a further 24 months, at 12 monthly intervals. Work will be commissioned as and when required, primarily during the summer vacation period (starting June to September.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The details of participation can be found within the tender documents. If you wish to participate and receive.
The PQQ then please email Lorna Caines at group.procurement@sanctuary-housing.co.uk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The details of participation can be found within the tender documents. If you wish to participate and receive.
The PQQ then please email Lorna Caines at group.procurement@sanctuary-housing.co.uk.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The details of participation can be found within the tender documents. If you wish to participate and receive.
The PQQ then please email Lorna Caines at group.procurement@sanctuary-housing.co.uk.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Due to a recent change in the organisation’s corporate strategy to seek a supplier/suppliers or consortium arrangement to deliver the service across a wide geographical area: the service is required for June 2012.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: We will aim to invite up to 5 suppliers per lot, to the invitation to tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SHA12009
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.5.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.5.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2012