Cleaning to Residential Accommodation and The Edge Sports Centre

The contract comprises the cleaning of the residential portfolio and the Edge Sports Facility at the University of Leeds.

United Kingdom-Leeds: Cleaning services

2016/S 156-283865

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
United Kingdom
Telephone: +44 1133437534
E-mail: centralpurchasing@adm.leeds.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Cleaning to Residential Accommodation and The Edge Sports Centre.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

0
The contract comprises the cleaning of the residential portfolio and the Edge Sports Facility at the University of Leeds. The University provides accommodation for approximately 7 000 students, approximately 5 000 of which are housed in 10 large University managed Student Residences and up to 30 smaller properties.
The Edge sports centre has one of the largest fitness suites of any UK University, 2 large indoor courts, 3 dedicated class studios, squash Courts, Climbing Wall and an outdoor 5 a side pitch. The facility has approximately 15 000 members with high usage focused around term time and plays host to many national and international events throughout a year.
2.0.1
The tender shall be divided into 4 Lots
— Lot 1 A; Accommodation Cleaning at those named sites
— Lot 1 B; Conference Cleaning and Housekeeping Service
— Lot 2; Contractual & Conference Cleaning at those named sites
— Lot 3; Cleaning of the Edge Sports and Physical Activity named sites.

II.1.6)Common procurement vocabulary (CPV)

90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The tender shall be divided into 4 Lots
— Lot 1 A; Accommodation Cleaning at those named sites
— Lot 1 B; Conference Cleaning and Housekeeping Service
— Lot 2; Contractual & Conference Cleaning at those named sites
— Lot 3; Cleaning of the Edge Sports and Physical Activity named sites
Suppliers are invited to bid for any 1 Lot, any combination of any 2 or 3 Lots or for all 4 of the Lots as set out above.
The University of Leeds reserves the right to limit the number of Lots to which any one supplier will be awarded to 2 (two) Lots only. This is to support capacity management across the supplier base and to ensure that the fluctuations in demand can be managed effective across all areas of the University campus at any 1 time.
Estimated value excluding VAT: 2 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 A — Accommodation Cleaning at those named sites

1)Short description

Lot 1 A; Accommodation Cleaning at those named sites.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 1 Lot title: Lot 1 B — Accommodation Cleaning at those named sites

1)Short description

Lot 1 B; Conference Cleaning and Housekeeping Service at those named sites.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Contractual & Conference Cleaning at those named sites

1)Short description

Contractual & Conference Cleaning at those named sites.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Cleaning of the Edge Sports and Physical Activity named sites

1)Short description

Cleaning of the Edge Sports and Physical Activity named sites.

2)Common procurement vocabulary (CPV)

90910000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

In the event of a group of Contractors submitting an acceptable offer, it will be necessary for each member of the group to sign an undertaking that each
company or firm in the group will be jointly and severably responsible for the due performance of the contract.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint or group bidders shall be jointly and severably liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A Pre-Qualification Questionnaire (PQQ) will be used to test that suppliers meet the minimum levels of suitability. The questions set are considered relevant and proportionate to the complexity and risks associated with the requirements of the The Provision of Cleaning to Residential Accommodation and The Edge Sports Centre contract.
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.
Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.
Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if requirements are met are as set out in the ‘Pre-Qualification Instructions’ document and PQQ and Invitation to Tender document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Cost. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Z/2437

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
United Kingdom
Telephone: +44 2079477882
Internet address: http://www.justice.gov.uk

Body responsible for mediation procedures

High Court of England and Wales
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any appeals should be promptly brought to the attention of the Head of Procurement of the University at the email address specified in Section I.1, and will be dealt with in accordance with the requirements of the Public Contract Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds
Woodhouse Lane
LS2 9JT Leeds
United Kingdom

VI.5)Date of dispatch of this notice:

11.8.2016

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