Clerk of Works for University of Birmingham

Clerk of Works for University of Birmingham

The University of Birmingham wishes to establish a, 4 year, framework agreement for clerks of works and will accept proposals from self-employed, freelance or private practice clerks of works.

UK-Birmingham: construction management services

2012/S 19-030922

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Birmingham
Room LG2a, Lower Ground Floor, Aston Webb Building, B Block, Edgbaston
Contact point(s): https://in-tendhost.co.uk/universityofbirmingham
For the attention of: Patrick O’Neill
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214142924
E-mail: p.v.oneill@bham.ac.uk

Internet address(es):

General address of the contracting authority: www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham

Further information can be obtained from: Internet address: https://in-tendhost.co.uk/universityofbirmingham/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Internet address: https://in-tendhost.co.uk/universityofbirmingham/

Tenders or requests to participate must be sent to: Internet address: https://in-tendhost.co.uk/universityofbirmingham/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for the provision of clerk of works consultancy services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UK – Birmingham.
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600,00 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Birmingham wishes to establish a, 4 year, framework agreement for clerks of works and will accept proposals from self-employed, freelance or private practice clerks of works. We wish to appoint a panel of approximately 8 clerks and anticipate total work of approx. 600 000 GBP. These figures do not constitute any guarantee of future workload, by implication or otherwise, although it is anticipated that future work will be at similar levels.
Costs and pricing will be the subject of the latter ITT stage of this process. But for information, whenever appropriate the Universitys preference is for a percentage fee based on the projects value but we appreciate that some work will be charged on a daily rate.
II.1.6)Common procurement vocabulary (CPV)

71540000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The University of Birmingham wishes to establish a, 4 year, framework agreement for clerks of works and will accept proposals from self-employed, freelance or private practice clerks of works. We wish to appoint a panel of approximately 8 clerks and anticipate total work of approx. 600 000 GBP. In 2 lots:
— Clerks of works (building services) duties lot 1,
— Clerks of works (building & civil engineering) duties lot 2.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Clerks of works (building services) duties lot 1

1)Short description

Clerks of works for building services focused projects.
2)Common procurement vocabulary (CPV)

71540000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Clerks of works (building & civil engineering) duties lot 2

1)Short description

Clerks of works for building & civil engineering focused projects.
2)Common procurement vocabulary (CPV)

71540000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee, advance payments and performance bonds.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Individuals, limited company, limited liability partnership and joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must meet the minimum requirement set out in III.2.2 and III.2.3 before completing the consultants appraisal questionnaire part 1 and part 2. Tenderers that meet the minimum requirements as set out below will be required to complete a consultants appraisal questionnaire part 1 & 2 available from the web-link detailed in I.1. https://in-tendhost.co.uk/universityofbirmingham.

Minimum level(s) of standards possibly required: As stated in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers must meet the minimum requirement set out in as stated in the tender documents.
Minimum level(s) of standards possibly required:
As stated in the tender documents.
The above minimum standards are captured in the sections of the consultants appraisal questionnaire indicated. It is recommended that you look at these sections and confirm that you are able to confirm compliance and that your organisation meets the minimum standards as appropriate before you commence completion of the documentation.
Please note that The Universitys evaluation team will review these sections of the completed appraisal questionnaires received before any activities are undertaken to evaluate any other part of the respond to tender.
If your organisation fails to meet the minimum standards your tender will be declined and no further evaluation of your tender will be undertaken.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4
Objective criteria for choosing the limited number of candidates: — Relevant experience,
— Professional and technical resources and qualifications,
— Performance and contract compliance,
— Financial and economic standing and performance,
— Insurances and risk management,
— Health and safety performance and assurance,
— Quality assurance,
— Environmental sustainability,
— Equal opportunities,
— Acceptance of the schedule of duties,
— Acceptance of the plan of works.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FRAM273/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

When completed; an electronic copy of Appendix 1 and a one copy of each of the documents referred to in Appendix 1 must be submitted via intend and one copy of the documents referred to in PQQ part 1 and 2 copies of all other documents requested must be delivered to:
FRAM273/12 CoW.
Patrick ONeill.
University of Birmingham.
Finance Office Procurement Division.
Room LG2a.
Aston Webb Building B Block.
Edgbaston.
Birmingham B15 2TT, UNITED KINGDOM.
All documents must be submitted before the closing date for this stage, this is the date and time published against the project stage on In-Tend. An electronic version of your completed questionnaires must be loaded onto the intend E-Tendering system.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.1.2012