Climate Change and Trading Regulatory Services Framework

This framework is mainly for supporting the Administrator to deliver its requirements under the CCA and ESOS schemes but with the flexibility to contribute to audits under CRC and EUETS where appropriate.

United Kingdom-Bristol: Environmental auditing

2016/S 151-274450

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environment Agency
Horizon House, Deanery Road
For the attention of: Alicia Simms
BS1 5AH Bristol
United Kingdom
Telephone: +44 2030254048
E-mail: alicia.simms@environment-agency.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/environment-agency

Address of the buyer profile: https://defra.bravosolution.co.uk

Electronic access to information: https://defra.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://defra.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department for Environment, Food and Rural Affairs (DEFRA) including Defra Group Commercial and its Executive Non-departmental bodies
Ergon House, Smith Square
SW1P 2AL London
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Climate Change and Trading Regulatory Services Framework (CCTRS).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Environment Agency are appointed as administrators of the Climate Change Agreement Regulations (CCA) 2012, which came into force on 01.10.2012. The Climate Change Trading and Regulatory Services (CCTRS) team comprises of Climate Change Agreements (CCA’s), The CRC Energy Efficiency Scheme (CRC), EU Emissions Trading Scheme (EUETS) and Energy Savings Opportunity Scheme (ESOS). This framework is mainly for supporting the Administrator to deliver its requirements under the CCA and ESOS schemes but with the flexibility to contribute to audits under CRC and EUETS where appropriate.

II.1.6)Common procurement vocabulary (CPV)

90714000, 90700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of technical advice and guidance on operating the CCA scheme to the customers (Sector associations and their Consultants), the Administrator and Department for Business, Energy and Industrial Strategy

1)Short description

The sector associations vary in their expertise and some need more support than others. They also vary in the complexity of their agreements and the range of CCA rules and guidance with which they must comply. Some use consultants, who may require support on the sectors behalf. You will need experience dealing with a wide range of the sectors covered by CCAs and be able to have the detailed conversations required with them. In some cases detailed review to set precedents or redefine the rules and intent may be required.
You will need to provide technical advice to the sector associations and/or their consultants to create and maintain Umbrella agreements and Underlying agreements for the sectors operators and related technical issues.

2)Common procurement vocabulary (CPV)

90713000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Technical auditing of compliance across Climate Change Trading and Regulatory Services (CCTRS) — Climate Change Audits

1)Short description

The CCA scheme will require several types of audit and auditing of both the sector associations and the operators facilities. The EA will be responsible for selecting sectors and operators of UnA’s for audit with input from auditors and Lot 1 consultants. This will be planned annually on a risk and random basis. The consultant responsible for audit will be involved in the selection review to support the risk based process.

2)Common procurement vocabulary (CPV)

90714000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Technical auditing of compliance across Climate Change Trading and Regulatory Services (CCTRS) — ESOS Audits

1)Short description

The ESOS audits are detailed compliance audits on participants who have notified us of their compliance. The auditor will be required to evaluate the compliance of participants in accordance with an outline methodology provided to them by the Environment Agency. The scope of work includes completing audits to review the accreditation of our 14 professional bodies. This work will involve looking at the accreditation criteria put down by the professional bodies, and checking and assessing them.

2)Common procurement vocabulary (CPV)

90714000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information regarding the evaluation criteria for awarding the framework can be found in the Invitation to Tender guidance available at the following address: https://defra.bravosolution.co.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Information regarding the evaluation criteria for awarding the framework can be found in the Invitation to Tender guidance available at the following address: https://defra.bravosolution.co.uk

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

19558

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 125-224104 of 1.7.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.8.2016 – 10:00

IV.3.4)Time limit for receipt of tenders or requests to participate

23.8.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.8.2016 – 10:01

Place: Environment Agency

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.8.2016

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