Clinical Pathway Guidance Solution Software

2012/S 60-097515

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Leicester, Leicestershire County and Rutland
St Johns House, 30 East Street
For the attention of: Procurement Team LLR Cluster
LE1 6NB Leicester
UNITED KINGDOM
Telephone: +44 1162954123
E-mail: procurement@lcr.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Clinical Pathway Guidance Solution Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Leicestershire & Rutland.
NUTS code UKF2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS Leicestershire County and Rutland, on behalf of West Leicestershire CCG and East Leicestershire & Rutland CCG is seeking tenders from suitably qualified and experienced providers for the provision of a clinical pathway guidance solution.
Clinical practice has evolved to become more dependent on pathways. When pathways work well the patient journey can be made more efficient and more cost effective. The CCG envisages a fully integrated Software System (with SystmOne, EMIS LV & EMIS Web) providing electronic decision support, referral template support and connections to web based further information. The system therefore, must provide the CCG with a flexible solution as part of current ‘in service’ GP practice systems.
The goal is to provide standardisation of referral processes and procedures across the CCG’s, reduction in duplication, improved data capture and robust electronic patient record keeping.
The incoming solution should update and improve upon the current systems, for example:
Interface with other ICT systems and technologies in order to have ‘real-time’ and comprehensive clinical information which is easily accessible thus improving patient care, reducing the risk of litigation and creating robust electronic archive information.
System Core Functionality:
— clear standard pathway format so clinicians can quickly understand the guidance,
— quick access to the right guide from a consultation screen,
— integration with clinical systems (use existing patient details, minimise number of data entries needed, integrate word processing for forms etc),
— efficient data warehouse process behind the guideline, needs to prompt for updates and reference guideline ownership,
— a collaborative solution to be flexible enough for each of the CCGs to include local pathways differences,
— ideally the solution should make use of the relevant guidelines and referral forms currently in use.
System Highly Desirable Functionality.
— Have the ability to be edited locally. Local changes should be easy to create and have minimal or no cost implications (eg to cope with out of county referral issues),
— be easily accessed from a consultation screen with minimal searching and minimal key presses to get to the relevant pathway,
— a simple layout and uncomplicated search engine,
— enabled for user to add links to and from other information sources e.g. the CCG intranet,
— help the process from referral decision to referral form completion. The software will help to simplify the problems we have with many different referral forms,
— the software should also reduce duplication of data entry,
— allow the possibility of sharing pathways from other CCGs,
— have data warehousing that runs the guideline library functions efficiently, for example the author details for queries, a review date for the guidance, any links to national guidelines,
— alerts to future guideline changes and the potential to update a pathway.
Technical Interfacing Requirement.
The system must interface with.
— multiple clinical systems: SystmOne, EMIS LV and EMIS web,
— Windows server 2003/2008 32 and 64-bit operating systems are supported,
— Windows 2003, 2007, 2010,
— Anti-virus software.
This procurement is being conducted as an Open procedure. To obtain the documentation, Providers must follow the instructions below.
Providers wishing to tender for delivering these services can do so by logging onto the East Midlands Procurement eTendering portal, and registering by no later than 17:00 hours on Thursday 3.5.2012: https://emprocurenhs.bravosolution.co.uk/web/login.shtml

To register on the portal:
— from the portal Home Page, click the Click Here to Register link,
— accept the terms & conditions for using the portal,
— complete your organisation & personal details,
— choose a memorable username and submit,
— you will shortly be sent an email with your unique password, please treat this securely (if you lose it there is a ‘Forgot my Password’ link on the portal homepage).
To Express Interest in the ITT:
— login with your unique username & password,
— from the suppliers reserved area click ‘ITTs Open to All Suppliers’ – this is a repository of all Tenders open to any registered supplier,
— browse the ITT’s (there may be more than one page) and select “Clinical pathway guidance solution software” by clicking on it,
— note the Details buttons on the left for Navigation and the Actions below,
— click the ‘Express Interest’ action – this will move the ITT from the ITTs Open to All Suppliers area to your ‘My ITTs’ area –this is a reserved area for ITTs that you have either been invited to or expressed interest in.
All correspondence will only be dealt with through this website.
Closing date for submission of completed tenders is 17:00 hours on Thursday 10.5.2012.
Notes:
It is envisaged that the PCT may require this contract to be assigned or transferred to any successor of the PCT, which shall include GP commissioning consortia or any other commissioning board or body taking on the PCT’s functions, pursuant to a direction of the Secretary of State for Health or otherwise. The contract will be binding on successors and assigns of the PCT.

II.1.6)Common procurement vocabulary (CPV)

48180000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.5.2012 – 17:00

IV.3.4)Time limit for receipt of tenders or requests to participate

10.5.2012 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

It is envisaged that the PCT may require this contract to be assigned or transferred to any successor of the PCT, which shall include GP commissioning consortia or any other commissioning board or body taking on the PCT’s functions, pursuant to a direction of the Secretary of State for Health or otherwise. The contract will be binding on successors and assigns of the PCT.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2012