Clinical Portal Patient Record Solution

UK-Warrington: IT services: consulting, software development, Internet and support

2012/S 139-232768

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warrington and Halton Hospitals NHS Foundation Trust
Warrington Hospital, Lovely Lane
Contact point(s): Supplies Department
For the attention of: Alison Parker
WA5 1QG Warrington
UNITED KINGDOM
Telephone: +44 1925635911
E-mail: alison.parker@whh.nhs.uk

Internet address(es):

General address of the contracting authority: htp://www.warringtonandhaltonhospitals.nhs.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0041

Further information can be obtained from: Warrington and Halton Hospitals NHS Foundation Trust
Warrington Hospital, Lovely Lane
Contact point(s): Supplies Department
For the attention of: Alison Parker
WA5 1QG Warrington
UNITED KINGDOM
Telephone: +44 1925635911
E-mail: alison.parker@whh.nhs.uk
Internet address: http://www.warringtonandhaltonhospitals.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Warrington and Halton Hospitals NHS Foundation Trust
Warrington Hospital, Lovely Lane
Contact point(s): Supplies Department
For the attention of: Alison Parker
WA5 1QG Warrington
UNITED KINGDOM
Telephone: +44 1925635911
E-mail: alison.parker@whh.nhs.uk
Internet address: http://www.warringtonandhaltonhospitals.nhs.uk

Tenders or requests to participate must be sent to: Warrington and Halton Hospitals NHS Foundation Trust
Warrington Hospital, Lovely Lane
Contact point(s): Supplies Department
For the attention of: Alison Parker
WA5 1QG Warrington
UNITED KINGDOM
Telephone: +44 1925635911
E-mail: alison.parker@whh.nhs.uk
Internet address: http://www.warringtonandhaltonhospitals.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Clinical Portal Patient Record Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Warrington and Halton Hospitals NHS Foundation Trust.
NUTS code UKD21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Warrington and Halton Hospitals NHS Foundation Trust (the Trust) is seeking to develop a clinical portal patient record solution for Warrington Hospital and Halton General Hospital including the former Cheshire and Merseyside Treatment Centre that has now been aquired by the Trust and is located on the Halton Hospital site.
The current systems operated by the Trust comprises four modules; a patient administration system, a radiology information system. a pathology information system and a clinical system. The Trust is in the process of replacing the patient administration system with a patient managment system, which is the subject of a separate procurement under contract notice (2012/S 109-181355). However, in addition, the Trust is seeking to introduce a clinical portal interafcing initially, with each of the four constituent modules of noted.

In introducing the new clinical protal the Trust has the following non-exhaustive objectives:
— reducing the level of the Trust’s clinical risk and improving clinical governance,
— improving patient care and the patient experience,
— reducing reliance on traditional paper-based medical records,
— providing clinical staff with agreed minimum dataset in an agreed format for every point of patient contact,
— improving information provision to clinicians,
— improving the delivery of clinical audit.
The new clinical portal must have a functionality which allows inter-operability with existing clinical modules. Details of these modules will be set out in the Descriptive Document.
The selected supplier will be expected to design, supply, install and acceptance test the new clinical portal and will be expected to provide operational and maintenance related services in respect of the new clinical portal and software updates as appropriate.
The Trust will consider proposals for the provision of software upgrades during the contract term. The contract for provision of (operation and maintenance and related services) is expected to be let for a term of 7 years with a 3 year option to extend following the date on which acceptance testing of the new clinical portal is projected to be completed and the projected date of handover.
The selected supplier will be expected to tailor its proposals and services to produce the best savings and performance mix for the Trust, while meeting the Trust’s stated objectives.
The selected supplier will be expected to ensure continuity of supplies and services to Warrington Hospital and Halton General Hospital including the former Cheshire and Merseyside Treatment Centre, whether by utilising temporary facilities (which the selected supplier will be expected to supply) or otherwise, during the development of and installation of the new clinical portal and transfer to the new system.
The Trust is keen to ensure that candidates have the proven project management and technical expertise and experience to deliver a project of this complexity. In particular, the selected supplier will be expected to demonstrate expertise and experience of designing, supplying, installing, acceptance testing, operating and maintaining clinical portal solutions in hospitals or similar healthcare sector environments. To this end the Trust may accept a consortium proposal if required in order to ensure the correct skill and experience mix. The trust intends to invite suppliers invited to continue in detailed dialogue to develop and deliver a proof of concept software system that will assess how data may be provided and presented to clinical staff. Details of the Trust’s intentions as regards the development of proofs of concept will be set out in the Descriptive Document.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72212180, 72222300, 72300000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Trust is seeking to award a contract for the provision of a clinical portal patient record solution (operation and maintenance) and related services which is expected to be let for a term of 7 years following the date on which acceptance testing of the new clnical protal is completed and the projected date of handover.
Estimated value excluding VAT: 5 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 3 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Warranties, bonds, guarantees or parent company guarantees or similar may be required. Details will be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Insofar as any sub-contracting or consortia arrangements are being proposed, economic operators will be required to make arrangements satisfactory to the Trust, to ensure delivery of its requirements which would include demonstrating robust sub-contracting arrangements where necessary.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be shortlisted via their submission of a Pre Qualification Questionnaire (PQQ). All conditions for participation will be set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.10.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

All Expressions of Interest (EOI) are to be emailed to Alison.Parker@whh.nhs.uk by the due date and time stipulated in this notice.

The Expressions of Interest must clearly state the following:
— the contract title,
— the OJEU reference attributable to this contract opportunity,
— the name and job title of the person submitting the EOI,
— the full name of and address of the supplier/consortium applying for this contract,
— contact details including telephone number (and mobile number where applicable) and email address,
— details of who the Pre Qualification Questionnaire is to be sent to which must include an email address as all PQQs will be issued via email.
(MT Ref:90839).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.7.2012

Clinical Portal Patient Record Solution

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