Clinical Waste Services to the Northern Clinical Waste Consortia

Clinical Waste Services to the Northern Clinical Waste Consortia

The NCWC and NOE CPC is seeking innovative service solutions which will best meet the participating organisations business needs with regards to these Clinical Waste Services.

United Kingdom-Sheffield: Clinical-waste collection services

2013/S 137-238401

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North of England NHS Commercial Procurement Collaborative (NOE CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust)
Don Valley House, Savile Street East
For the attention of: Procurement Specialist – Corporate
S4 7UQ Sheffield
Telephone: +44 8003684850

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Clinical Waste Services to the Northern Clinical Waste Consortia and associate members
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: The following entities shall be eligible to utilise any resulting agreement:
City Hospitals Sunderland NHS Foundation Trust, County Durham & Darlington NHS Foundation Trust, Cumbria Partnerships NHS Foundation Trust, Gateshead Health NHS Foundation Trust, North Cumbria University Hospitals NHS Trust, North Tees & Hartlepool NHS Foundation Trust, Northumbria Healthcare NHS Foundation Trust, Northumberland Tyne & Wear NHS Trust, South Tees Hospitals NHS Foundation Trust, South Tyneside NHS Foundation Trust, Tees Esk & Wear Valleys NHS Foundation Trust inc Redcar & Cleveland PCT, The Newcastle upon Tyne Hospitals NHS Foundation Trust, University Hospitals of Morecambe Bay NHS Foundation Trust, NHS Property Services Ltd( Northern), Freeman Clinics, Newcastle University, North East Ambulance Service, North West Ambulance Service
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This process relates to the present contract set to expire in September 2015 for the provision of clinical waste services to a number of NHS trusts comprising the Northern Clinical Waste Consortia (NCWC). A number of new organisations as listed will also be partcipating within this project. The NOE CPC is running this exercise on behalf of the Northern Clinical Waste Consortia to help secure best value in connection with the supply of these services.
The NCWC and NOE CPC is seeking innovative service solutions which will best meet the participating organisations business needs with regards to these Clinical Waste Services. These solutions could consist of a single prime contractor for supply and/or management of all the service components but the NCWC has an open mind as to the commercial arrangement below this level. Should a Potential Provider wish to outsource some of the Clinical Waste Services to a third party then NCWC and NOE CPC would find this acceptable as long as the lead Contractor was responsible for achieving the performance standards and required outcomes.
It is anticipated that the there will be a single overarching contract with the contractor signed individually or jointly by the participating organisations.
II.1.6)Common procurement vocabulary (CPV)

90524100, 90524200, 90521000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

approx 7500 tonnes per annum of clinical waste produced. The estimated value is based on the total for 7 years
Estimated value excluding VAT:
Range: between 23 000 000 and 33 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Potential Providers will be invited to submit proposals on the basis of the contract duration that offers best value for money and security of service. It is anticipated that this will be for a minimum period of 7 years with a possible option to extend to up to 15 years. The period has been suggested to allow flexibility to the initial term of the contract where capital investment may require a slightly longer initial term. It is expected that break clauses will be agreed prior to Contract award.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Guarentees or bonds may be required depending on the contractual relationship finally agreed.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be agreed.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: please see the MOI PQQ for further details as indicated in VI.3
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates may be disqualified who do not respond in accordance with the format and instructions of this requirement. Prior to entering your general information & Expressing an Interest in this requirement candidates are requested to provide their profile in Sid4gov.

The NOE CPC utilizes the NHS Supplier Information Database (sid4gov) to manage & assess general pre-qualification info in the form of a profile. To register your profile on Sid4gov you must:
i) Obtain a Dun & Bradstreet (D&B) DUNS(R) Number to enable registration on sid4gov. Normally its provided within 48 hours but may take up to 5 days. The DUNS(R) No. is the standard supplier coding for the NHS & must be obtained for trading with the NHS. Check if your company has a DUNS(R) No on the Sid4gov registration page.
ii) contact and select Register Supplier Organisation & enter the first part or the whole of your organisation name or DUNS number. Click on Search, follow instructions to complete the registration or select an existing registration to create a new user account. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see Help page on Sid4health within Profile Management for details). iii) ensure all mandatory fields of their Sid4gov profile are completed. D&B data will be supplied automatically by D&B.

iv) Where access to Sid4gov is unavailable, contact the sid4gov Helpdesk:

Once your sid4health profile has been completed & validated progress to express interest in this tender as per section VI.3)Please ensure YOU keep your profile updated within Sid4gov regularly

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
please see the MOI PQQ for further details as indicated in VI.3
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See MOI/PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 13.6.2014 – 17:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (keep secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the ‘Supplier Import guide’ once logged in. You will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NOE CPC will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006 and as amended in 2009 Remedies Directive and further amended in 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.7.2013