Coach and minibus hire services

Coach and minibus hire services

University of the West of England.

UK-Bristol: hire of passenger transport vehicles with driver

2012/S 56-091821

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of the West of England
Coldharbour Lane
For the attention of: Andrew Parsons
BS16 1QY Bristol
UNITED KINGDOM
Telephone: +44 1173283959
E-mail: andrew7.parsons@uwe.ac.uk
Fax: +44 1173283985

Internet address(es):

General address of the contracting authority: http://www.uwe.ac.uk

Address of the buyer profile: http://www.uwe.ac.uk/finance/purchasing/welcome/profile.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UWE/001/2012E. Coach and minibus hire services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Bristol and surrounding areas. The primary customer of this contract is the University of the West of England. However, this contract may also be used by any local authority in the South-West region of England, a list of which can be found at www.rcoe.gov.uk. This also includes FE Colleges including City of Bristol College, Avon & Somerset Constabulary, the Avon Fire & Rescue Service, the University of Bristol, the University of Bath, and NHS trusts in the Bristol area, a list of which can be found at http://www.bwpc.nhs.uk/.

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

The University of the West of England and City of Bristol College have a requirement for private hire vehicles with drivers. This requirement includes the hire of coaches, midi-buses and minibuses for various field trips, open day shuttle runs and transporting students between sites. Full specifications and related tender documentation can be downloaded from www.tenders.ac.uk.

II.1.6)Common procurement vocabulary (CPV)

60170000, 60172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1: hire of minibuses with driver.
Lot 2: hire of midibuses with driver.
Lot 3: hire of Coaches with driver.
Estimated value excluding VAT: 760 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hire of minibuses with driver

1)Short description

Private hire of minibuses (up to and including 17 passengers) with driver.
2)Common procurement vocabulary (CPV)

60170000, 60172000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Hire of midibuses with driver

1)Short description

Private hire of midibuses (between 18 and 29 passengers) with driver.
2)Common procurement vocabulary (CPV)

60170000, 60172000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Hire of coaches with driver

1)Short description

Private hire of coaches (30 passengers and greater- including double decked coaches) with driver.
2)Common procurement vocabulary (CPV)

60170000, 60172000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: All tendering organisations are required to complete the Supplier Appraisal Form which can be downloaded as part of the tender pack from www.tenders.ac.uk.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical ability. Weighting 25

2. Quality of service. Weighting 30

3. Sustainability. Weighting 10

4. Price. Weighting 35

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UWE/001/2012E
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

A tender pack containing full specifications of the requirement and all related tender documentation can be downloaded from www.tenders.ac.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.3.2012