Coach and Minibus Hire Tender

Coach and Minibus Hire Tender

Durham University are looking at setting up a framework agreement for the provision of coach and minibus services including drivers for use across the University.

UK-Durham: Buses and coaches

2013/S 034-054204

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham University
Procurement Service, Mount Joy Centre, Stockton Road
For the attention of: Rachael Scott
DH1 3UZ Durham
UNITED KINGDOM
Telephone: +44 1913344541
E-mail: rachael.scott@durham.ac.uk
Fax: +44 1913344541

Internet address(es):

General address of the contracting authority: www.durham.ac.uk

Address of the buyer profile: http://events.transaxions.com/service.aspx?event=6457

Electronic access to information: http://events.transaxions.com/service.aspx?event=6457

Electronic submission of tenders and requests to participate: http://events.transaxions.com/service.aspx?event=6457

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

OJEU13-001 – Coach and Minibus Hire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
NUTS code UKC1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 988 000 GBP

II.1.5)Short description of the contract or purchase(s)

Durham University are looking at setting up a framework agreement for the provision of coach and minibus services including drivers for use across the University.
The contract will be a period of 4 years.
To apply you MUST go to the following website:
http://events.transaxions.com/service.aspx?event=6457

II.1.6)Common procurement vocabulary (CPV)

34121000, 34121500, 60172000, 34120000, 34114400, 34115200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Total value of contract over period of contract including any extensions
e.g. Contract value GBP 247 000 for 4 years =GBP 988 000
Estimated value excluding VAT: 988 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.11.2013. Completion 31.10.2017

Information about lots

Lot No: 1 Lot title: Mini buses – Durham Area

1)Short description

Durham University are looking at setting up a framework agreement for the provision of minibus within the Durham area.
The contract will be a period of 4 years.
To apply you MUST go to the following website:
http://events.transaxions.com/service.aspx?event=6457

2)Common procurement vocabulary (CPV)

34121000, 34114400, 34115200, 60172000

3)Quantity or scope

The estimated value of this lot is GBP 12 000 per annum =GBP 48 000 Total
Estimated value excluding VAT: 48 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Coaches – Durham Area

1)Short description

Durham University are looking at setting up a framework agreement for the provision of Coaches within the Durham area.
The contract will be a period of 4 years.
To apply you MUST go to the following website:
http://events.transaxions.com/service.aspx?event=6457

2)Common procurement vocabulary (CPV)

34121000, 34121500, 60172000, 34120000

3)Quantity or scope

The estimated value of this lot is GBP 215 000 per annum = GBP 860 000 Total.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Mini buses – Stockton Area

1)Short description

Durham University are looking at setting up a framework agreement for the provision of minibus within the Stockton area.
The contract will be a period of 4 years.
To apply you MUST go to the following website:
http://events.transaxions.com/service.aspx?event=6457

2)Common procurement vocabulary (CPV)

34121000, 60172000, 34120000, 34114400, 34115200

3)Quantity or scope

The estimated value of this lot is GBP 5 000 per annum = GBP 20 000 Total
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Coaches – Stockton Area

1)Short description

Durham University are looking at setting up a framework agreement for the provision of Coaches within the Stockton area.
The contract will be a period of 4 years.
To apply you MUST go to the following website:
http://events.transaxions.com/service.aspx?event=6457

2)Common procurement vocabulary (CPV)

34121000, 34121000, 60172000, 34120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requested in Pre-Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6457

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6457

Minimum level(s) of standards possibly required: Requested in Pre-Qualification Questionnaire
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6457

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Requested in Pre-Qualification Questionnaire
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6457

Minimum level(s) of standards possibly required:
Requested in Pre-Qualification Questionnaire
Please go to the following link to see the Durham University exclusion criteria document:
http://events.transaxions.com/service.aspx?event=6457

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 15
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

OJEU13-001 – Coach and Minibus Hire
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.4.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 8.7.2013 – 12:00
Place:

As in 1 above.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised University personnel using the eSourcing system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 01/11/2016
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) how, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the invitation to tender in dialogue and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in section V1.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The timescale for appeals will be detailed in the letter.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.2.2013